Senior Event Coordinator

Overview We are seeking a skilled Event Manager to join our organization in Madrid. The successful candidate will be responsible for executing all in-person events, providing support on various event types, and consulting with stakeholders on scenarios requiring additional reviews and approvals.

Responsibilities Event Planning & Execution Coordinate and plan in-person events, conducting dry runs and identifying potential issues.

Provide support on various event types in line with corporate guidelines.

Consult and advise stakeholders on scenarios requiring additional reviews and approvals.

Event Preparation Act as Project Manager with full responsibility for event success.

Coordinate all parties involved in an event, including internal and external stakeholders as well as third parties.

Manage event participants' agendas.

Manage event assets, such as videos and presentations.

Event Execution & Post-Events Activities Execute and manage in-person events from start to finish, adhering to existing guidelines and procedures.

Attend on-site events to manage check-ins, speakers, and third-party coordination.

Act as Subject Matter Expert on event platforms.

Train stakeholders on the utility of event platforms and educate local stakeholders on event services and tool capabilities.

Provide reporting, including specific reviews and information to stakeholders.

Gather insights and analyze marketing activities to identify patterns, best practices, and efficiencies.

Stakeholder Management Educate internal and external stakeholders on latest updates.

Advise stakeholders on tools used for event planning and execution.

Share best practices and success stories while fostering knowledge sharing and continuous service improvement.

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