Senior Event Project Manager

Nanook is the 360 creative experiential marketing agency, shaping events worldwide to unforgettable experiences with a responsible positive impact.

Mission : To manage the full cycle of large-scale corporate event development in line with our methodology, to meet deadlines and deliver quality projects that enable us to win proposals and successfully execute projects.

Functions :

• Briefing review and first point of contact with client for possible questions.
• Defining / understanding the objectives and goals of the event and aligning them with the proposal.
• Development of a work plan with key dates, budget, necessary resources and schedule of activities.
• Creation of the creative / technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc.
• Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued.
• Coordination with other departments - admin, marketing, creativity, etc.
• Continuous client follow-ups in line with company´s protocols.
• Organization of all event related documentation in Google Drive folders.
• Ensuring that the event complies with Nanook's sustainability plan.
• Event management :
• Preparation and management of event budgets.Strong understanding of excel is a must for budgets preparation.
• Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs.
• Coordination of logistical aspects of the event : (space layout, seating arrangements, guest flow management and scheduling of activities...).
• Logistical management of transport, accommodation, rooming lists, catering, etc.
• Preparation of the Day by Day document and supervision of the execution of the event on the day of the event.
• Effective problem solving is a must.
• Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved.
• Ensuring excellent customer service at all times.
• Post-event :
• Conducting debriefing with client to analyse and measure the outcome of the event.
• Managing invoices and filing all relevant documentation.
• Preparation of case study as well as mailing of customer satisfaction survey.

Responsibilities :

Requirements :

Soft Skills :

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