Executive Assistant

At Nido, we are on an ambitious journey to become Europe’s leading Purpose-Built Student Accommodation (PBSA) provider. With ambitious growth targets, a strong existing portfolio of c4,500 beds across 13 properties in Europe, and well-advanced expansion plans into key markets such as Germany and Italy, we are building a world-class team to support our growth.

We are seeking an Executive Assistant to join the team in Madrid to play a critical role in ensuring the smooth operation of Nido’s executive leadership. This role serves as the central point of coordination, providing high-level personal, administrative, and operational support to the CEO, CFO, and other C-level executives if and when needed. By managing schedules, communications, and key projects, the Executive Assistant enables the executives to focus on leading the organisation, driving strategic initiatives, and making informed decisions. Within the broader organisation, this role acts as a bridge between the executive team and other departments, facilitating effective communication, collaboration, and the execution of company-wide objectives.

KEY TASKS & RESPONSIBILITIES (include but are not limited to)

Executive Support

• Calendar Management : Oversee and manage the complex schedules, including coordinating internal and external meetings, travel arrangements, and appointments. Ensure all commitments are met with precision and on time.
• Meeting Preparation : Prepare agendas, briefing documents, and presentations for meetings. Ensure the executives are well-prepared with relevant information and materials. Take minutes during meetings and track action items to ensure follow-up.
• Communication Management : Serve as the primary point of contact between the executives and internal / external stakeholders. Screen, prioritise, and respond to emails, calls, and other forms of communication.
• Travel Coordination : Plan and coordinate all aspects of travel, including flights, accommodations, transportation, and itineraries. Ensure that all travel-related logistics are handled efficiently.

Operational Support

Administrative Support

Other

Requirements

KEY PERSONAL SKILLS & TRAITS