Bilingual Executive Assistant to Chairman

Our client, a prestigious international firm with presence in 5 countries, is looking for an outstanding Bilingual Executive Assistant to support the Executive Chairman.

Acting as the “right hand” of this busy Chairman, responsibilities (among others) will include :

• Seamless organisation of rigorous professional and personal agenda (often subject to last minute changes)
• Proactively anticipate the needs of the Chairman, learning his preferences and incorporating these into all aspects of his day-to-day routine (80% workload)
• Anticipating and managing schedule conflicts, rescheduling calendar according to business priorities
• Act as key point of contact and developing rapport with current and potential clients
• Develop relationships with Executive Assistants of clients to facilitate scheduling
• Schedule meetings, teleconferences and videoconferences across time zones & geographies
• Prepare materials / briefs, occasionally take precise minutes for meetings (C-level), and prepare summaries for Chairman
• Weekly travel arrangements (flights, transfers, visas, passports)
• Support in draft and / or review written communication, presentations
• Scheduling of committees and boards assistance and documentation
• Close liaison with Family office to ensure the smooth running and coordination of private and professional agendas
• Expense reports, reconciliation of credit card statements
• Manage all administrative tasks for the Chairman to allow this individual to focus on driving the business forward

Candidates must have a bilingual level of English / Spanish, a relevant University degree and solid grasp of standard Tech and applications (Office, GSuite, Zoom, Slack, CRM software etc.). It is essential that candidates hold a minimum of 10-15 years’ experience supporting a Senior Partner or C-level Executive in a client facing / investor relations capacity.

The ideal candidate will be of sound judgement and will practice discretion and judgement when presented with sensitive company and personal information. They must be a personable individual and fully understand the importance of developing lasting business relationships.

Location – Madrid, Castellana

Salary – Competitive + Bonus + Benefits

Timetable – Full time

Contract – Permanent

Incorporation – Q3 / Q4 2025