Executive secretary / personal assistant for partners of a strategic consulting firm and family office

We are looking for a highly organized, proactive, and discreet Executive Secretary / Personal Assistant to support the partners of a strategic consulting firm and a family office. This role requires exceptional time management, communication, and problem-solving skills, combining administrative and personal assistance tasks in a dynamic and demanding environment. Work modality : 100% on-site. Responsibilities

• Schedule management : Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation.
• Email and communication management : Filter, respond to, and prioritize emails and calls.
• Meeting and presentation coordination : Prepare materials, presentations, and meeting minutes.
• Document and report management : Organize contracts, financial reports, digital / physical files, and confidential documents.
• Travel and logistics support : Handle flight, hotel, and transportation bookings, and coordinate itineraries.
• Support in family office operations : Track investments, legal documentation, and administrative tasks.
• Client and stakeholder interaction : Act as a point of contact and ensure smooth communication.
• Special project supervision : Assist with strategic initiatives and follow up on key tasks.
• Coordination with accounting department : invoice retrieval, project ROI calculation, P& L estimation, cost and activity calculation and reporting
• Management of real state assets : manage rentals, renew and negotiate contracts, post ads and contact potential clients
• Personal tasks : Manage personal matters for the partners (shopping, payments, appointment coordination, etc.). Requirements
• Ideally a minimum 5 years of experience in similar roles.
• Degree in Business Administration, Presonal Assistant, Executive Secretariat, or related fields (preferred).
• Proficiency in Microsoft Outlook, Word, Excel and Power Point.
• Advanced English (minimum C1 level, spoken and written) – mandatory requirement.
• Ability to work in a fast-paced, high-demand environment.
• Capacity to handle confidential information with discretion.
• Excellent communication skills : must have people skills and the ability to engage clients and prepare sales-oriented documents.
• Proactive, highly organized, and detail-oriented.
• Nice to have : Basic knowledge of accounting, payroll management, tax submissions Benefits
• Competitive salary based on experience.
• Opportunity for growth in a strategic and investment environment.
• Direct interaction with partners and high-level projects. If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!