Personal Assistant to Chief Executive Officer

Overview

About Olala

Olala! is a fast-growing Real Estate management and hospitality group with headquarters in Barcelona. We are part of a hospitality group that manages over 1200 accommodation units across multiple countries in Europe, Asia and the Middle East, including short-term rentals, hotels, and other unique stays, as well as 10 F&B assets. Our mission is to provide guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style. Since our beginning in 2014, we’ve expanded to 17 cities and continue growing by offering travelers smart, digital and stylish accommodations with high-level service.

Your role

We are looking for a proactive, highly organized, and business-savvy Personal Assistant to support our CEO. This role is central to the CEO’s day-to-day operations and strategic priorities, ensuring seamless execution of their schedule and communication across key internal and external stakeholders.

Key responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and acting as a point of contact for various stakeholders. The Personal Assistant will help streamline workflows, anticipate needs, and ensure that daily operations run smoothly, enabling the CEO to focus on high-level priorities.

We’re seeking someone with strong ownership, discretion, excellent interpersonal skills, and the ability to adapt quickly in a fast-paced, evolving environment.

Your Journey

• Manage the CEO’s daily schedule, including meetings, calls, reminders, and travel arrangements, ensuring optimal time management.
• Act as a reliable point of contact between the CEO and key stakeholders inside and outside the company (clients, partners, investors, authorities, etc.).
• Accompany the CEO to meetings, events, or appointments when required, ensuring seamless coordination and a professional presence.
• Prepare and review presentations, reports, and executive documents with attention to clarity, accuracy, and impact.
• Organize and oversee logistics such as travel, accommodations, event planning, and meeting coordination.
• Anticipate needs and proactively resolve unforeseen issues with discretion and efficiency.
• Facilitate smooth and timely communication between the CEO and relevant internal teams or external contacts.
• Take structured notes during key meetings, translate them into actionable next steps, and ensure timely follow-up and completion.
• Stay informed on the CEO’s priorities and the company’s strategic goals to better anticipate needs and provide meaningful support.
• Collaborate with the CEO on various projects and initiatives, contributing to their successful delivery.
• Ensure accurate and timely dissemination of information from the CEO to relevant teams and stakeholders, minimizing friction and miscommunication.

What do you bring to your role

Perks and Benefits

Diversity and Sustainability

We cultivate a vibrant and inclusive work environment that values individuality and diversity, which fuels innovation and success. We are committed to reducing our environmental impact through energy-efficient practices and community projects.

We look forward to receiving your application

For more information about Olala, visit our site and follow us on LinkedIn and Instagram for news and updates.

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