Executive Secretary / Personal Assistant For Partners Of A Strategic Consulting Firm And Family Offi

We are looking for a highly organized, proactive, and discreet Executive Secretary / Personal Assistant to support the partners of a strategic consulting firm and a family office. This role requires exceptional time management, communication, and problem-solving skills, combining administrative and personal assistance tasks in a dynamic and demanding environment.

Work modality : 100% on-site.

Responsibilities - Schedule management : Coordinate meetings, organize events, and arrange travel plans for the partners, ensuring efficient resource allocation. - Email and communication management : Filter, respond to, and prioritize emails and calls. - Meeting and presentation coordination : Prepare materials, presentations, and meeting minutes. - Document and report management : Organize contracts, financial reports, digital / physical files, and confidential documents. - Travel and logistics support : Handle flight, hotel, and transportation bookings, and coordinate itineraries. - Support in family office operations : Track investments, legal documentation, and administrative tasks. - Client and stakeholder interaction : Act as a point of contact and ensure smooth communication. - Special project supervision : Assist with strategic initiatives and follow up on key tasks. - Coordination with accounting department : invoice retrieval, project ROI calculation, P&L estimation, cost and activity calculation and reporting - Management of real state assets : manage rentals, renew and negotiate contracts, post ads and contact potential clients - Personal tasks : Manage personal matters for the partners (shopping, payments, appointment coordination, etc.).

Requirements - Ideally a minimum 5 years of experience in similar roles. - Degree in Business Administration, Presonal Assistant, Executive Secretariat, or related fields (preferred). - Proficiency in Microsoft Outlook, Word, Excel and PowerPoint. - Advanced English (minimum C1 level, spoken and written) – mandatory requirement. - Ability to work in a fast-paced, high-demand environment. - Capacity to handle confidential information with discretion. - Excellent communication skills : must have people skills and the ability to engage clients and prepare sales-oriented documents. - Proactive, highly organized, and detail-oriented. - Nice to have : Basic knowledge of accounting, payroll management, tax submissions

Benefits - Competitive salary based on experience. - Opportunity for growth in a strategic and investment environment. - Direct interaction with partners and high-level projects.

If you are a resourceful, organized professional with outstanding management skills, we want to hear from you!