Personal Assistant

Overview

Are you a highly organized proactive and discreet professional looking for a challenging and rewarding role? We are looking for an exceptional Personal Assistant to provide comprehensive administrative support to the president of Airbus Spain.

This is a unique opportunity for an individual who thrives in a fast-paced environment and can anticipate needs before they arise. The ideal candidate will be an excellent communicator, meticulously organized and possess a strong sense of discretion and confidentiality.

Key Responsibilities

• Manage agenda and mail : prioritizing information for decision making for the manager / team when appropriate; provide administrative tasks for the manager / team.
• Travel Coordination : Arrange domestic and international travel logistics including flights, accommodation, ground transportation and detailed itineraries.
• Define and anticipate needs when possible : organize / plan meetings; align with other assistants (stakeholders / functions); manage MoM (e.g., follow up communication actions); keep distribution lists updated; handle logistics for events, web / live.
• Administrative Support : Prepare documents, presentations and reports; maintain organized digital and physical filing systems; and manage office supplies.
• Take in charge of the cascade of internal and external information in the team; contribute to positive working relationships and act as facilitator within the team and with stakeholders.
• Handle office administrative duties (phone, meeting / event admin, HR requirements, expenses); serve as focal point for IT and facility management; support in organization of events / weblives; handle relevant logistics for the team (office supplies, travel management).
• Strong knowledge of Airbus organization and Spanish Government and Institutions.
• Discretion and confidentiality : maintain the highest level of discretion and confidentiality regarding all personal and professional matters.

Qualifications

Company

Airbus Defence and Space SAU

Employment Details

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is and always has been committed to equal opportunities for all. As such we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to .

At Airbus we support you to work, connect and collaborate more easily and flexibly. Wherever possible we foster flexible working arrangements to stimulate innovative thinking.

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