Facilities Manager

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

KEY RESPONSIBILITIES :

Day-to-day site management activities including site functionality escalation management planning and Client satisfaction

Managing Building Management Systems creating and managing Preventative Planned Maintenance schedules using and monitoring relevant task systems Environmental Health and Safety and Quality Compliance etc. as required

Collecting and monitoring the Operation and Maintenance Manual warranties Asset and Life Cycle Registers and whatever else is required to ensure maintenance is delivered at the required times

Ensuring compliance with JLL and Client policies and procedures including statutory compliance and standard operating procedures

Managing budget and spend ensuring alignment with JLL and Client policies and procedure includ ing creating Purchase Orders processing invoices managing service charges rates rent insurance local taxes as applicable to the site

Delivery or delegation of service requests to ensure all requests are actioned within the agreed timeframe meeting Key Performance Indicators and Service Level Agreements

Ensuring office housekeeping and cleanliness is delivered to the highest standard working closely with cleaning vendors monitoring works and conducting audits

Responding to all facilities projects fitouts and crisis management activities on site

Ensuring timely project solutions are made risks are identified and lessons learned documented and shared

Building relationships with both internal and external customers including the building landlord partners and vendors to ensure the best Client experience

Communicating efficiently to keep the Client and management team informed of any elevated risks or events as necessary

Giving leadership direction and mentoring the JLL team and vendors on site to promote engagement and excellent customer experience delivery

Working in accordance with health and safety measures and promoting best practice amongst colleagues contractors and vendors at all times

Conducting risk assessments and following safety protocols

Managing and reviewing health and safety documentation to ensure compliance and safety on site

Managing the Facilities team (if applicable) managing teams objectives goals and growth

Supervising and monitoring teams day to day work

Providing event support and event space set up which will include light lifting

WORKING LIFE :

On a daily basis you will be working across two office site

The main business language spoken in our offices is English. Knowledge of English and the local language is essential

The role will be 5-day week Monday to Friday

On occasion you may be required to work weekends or bank holidays this will be arranged in advance

ABOUT YOU :

You have 3-5 years direct facilities Management experience delivering combined hard and soft services

You have handyman experience to carry out minor daily repairs (light replacements general maintenance furniture assembly)

You have experience using a Computerized Maintenance Management system for managing Preventative Planned Maintenance

You have experience managing a team / people management skills

You have knowledge of in-country requirements related to building regulations H&S contractors statutory regulations etc

You have experience in project Management or team delivery (desired not essential)

You can meet tight deadlines and work efficiently and collaboratively as part of a team to solve problems with professionalism and service focused approach

You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

You are open and have good communication skills

You strive for excellence in what you do and share ideas for improvement

You are proficient with Word and Excel and have a keen interest in technology

You are adaptable to work to requests and projects that may vary from day to day

Location : On-site Madrid ESP

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Required Experience :

Manager

Key Skills

Computer Skills,Management Experience,Facilities Management,HVAC,CMMS,Ammonia Refrigeration,HVAC / R,Maintenance Management,OSHA,Maintenance,Budgeting,Supervising Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

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