Charity Facilities Manager

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Supports the Regional Facilities Manager to achieve operations and financial goals through overseeing the teams and performing the facilities tasks of a technical services and property maintenance function to both the internal and external parts of buildings, grounds, amenities, and common areas to meet the Company’s requirements for building standards, health and safety, statutory compliance and overall asset functionality.

Actively seeks interaction and contact with the local’s teams to proactively seek to improve service delivery and takes appropriate action to resolve and address service issues.

Monitors the building services maintenance and management regime to ensure the mechanical, electrical and other building services plant and equipment reach their expected life span. Notification of major defects or failure trends to the Regional Facilities Manager with recommended actions and costings where appropriate.

Works with external and internal stakeholders on a regular basis i.e. project managers, fire services to ensure the property is compliant in all aspects of its works.

Works with the Regional Facilities Management team to ensure Fabric, Electrical and Mechanical works are correctly specified and technical advice is available and be the point of contact for Capital works handover back to the property.

Provides the Regional Facilities Management team with monthly reporting of PPM, potential life cycle replacement and contractor performance reviews.

Inspects work performed by other maintenance team members to assess workmanship, effectiveness of policies and procedures and develop corrective action plans as needed.

Onboards and develops capability of team members in order to meet key performance goals and future succession requirements.

Contributes to the development of the annual budget(s) for the properties and is accountable for attainment of related budget goals by analysing and evaluating financial statements, reconciling monthly statements against approved budget, and working with the Regional Facilities Manager

Manage quotations from vendors, contractors and service providers and send the final approved ones to finance team members and other stakeholders as required.

Ensure adequate inventory of spare parts and maintenance materials and works with Building Technicians to order supplies and tools as needed to stay within budgetary guidelines.

With the Regional Facilities Manager develops and actions regular planned preventative maintenance (PPM) schedules with the approved supply chain of contractors at the required intervals. Contributes to the selection and management of the PPM Contractors.

Coordinates and monitors minor works contractors and suppliers’ standards; Ensures that the Asset Management Plan documentation (Operations and Maintenance Manuals, Health and Safety File and Statutory records) are maintained in an up to date state in each property.

Reviews and actions site risk assessments and method statements as required with Regional Facilities Manager. Checks that there are no Contractors allowed within or on the property without the necessary RAM’s, PPE, induction and permit to work notices when appropriate. Is available on call out of hours to respond to emergency situations to resolve problems or contact contractors to address.

Ensures that the appearance and physical aspects of the properties meet established standards through routine quality and safety inspections, and communicates concerns and requests for capital as needed to provide for the physical upkeep of each property in the portfolio.

Works with Regional Facilities Managers to develop a positive culture aligned to our brand pillars; championing consistency and operational excellence in the area of facilities management. Management & Development of teams in maintenance, 6,5 direct reports

FM Budget

Regional Facilities Manager, Community Manager and Local Team

Contractors and Suppliers

Engineering bachelor's degree required.

A qualification in electrical / mechanical engineering or plumbing or the equivalent of an apprentice program or trade school in the building trades.

Knowledge in all building maintenance, repair trades, purchasing procedures and practices, painting and repair procedures.

Proficient in the use of Microsoft office packages including Word, Excel and Outlook.

An understanding of Spanish Health & Safety laws and statutory regulations relating to buildings management including interactions with Local Authority Representatives

General knowledge / understanding of Health and Safety risks including manual handling, worksite safety, chemicals, trip and fall hazards.

Building maintenance experience in a Corporate residential environment (i.e. hotel, premium, offices or private residential block) or experience in a related building trades field consisting of repairs, refurbishing, cleaning, heating, and maintenance administration.

Previous experience of supervising contractors / suppliers and of working with teams repairing and maintaining premium residential buildings (or similar).

Experience of developing and maintaining risk assessments, managing preventative maintenance systems and the ability to support the Regional Facilities Manager to meet their obligations to operate a safe building.

A strong work ethic and ability to work independently and take ownership of a task / project.

Strong commercial awareness with aptitude to determine the innovative and cost effective solutions

A knowledge and understanding of change management with the ability to effectively implement it when required.

Certification : occupational risk prevention construction (minimum 60h) that qualifies to be a preventive resource.

Extensive knowledge of the Spanish Legionella regulations, fire protection, HVAC (RITE), OCAS, Medium and low voltage, among others.

We include a range of benefits for our corporate team members, including healthcare, and holiday allowance, amongst others as standard. Greystar is a leading, fully integrated real estate company offering expertise in investment management, development, and management of rental housing properties globally. The company's business model is unique in its ability to own, operate, and develop multifamily, student, and senior housing across the globe. Building a global platform with a local presence, Greystar continues to expand its geographic reach around the world, bringing a globally interconnected professional rental housing platform and industry funded with institutional capital to countries where the sector does not yet exist. Greystar’s pan – European platform was established in 2013 and has scaled rapidly, now with investment, operational and development presence in the UK, Ireland, France, the Netherlands, Germany, Austria, and Spain.

One of Greystar’s core values is Equality, and as such, we continue to pride ourselves on being an equal opportunities employer, accounting for all protected and identifiable characteristics. Full-time

Quality Assurance and Other

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ENCARGADO / A DE MANTENIMIENTO E INSTALACIONES

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