HR Business Partner (HR Operations, English)

Overview D-ploy is a dynamic IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering cutting-edge services to industry-leading clients through strong partnerships and a people-focused culture. We are seeking a HR Business Partner to join our growing team. This position is ideal for an experienced HR professional who thrives in a fast-paced, international environment and enjoys both strategic planning and hands-on HR operations. You will play a pivotal role in driving employee lifecycle processes, ensuring HR compliance, and managing daily HR operations across multiple locations. This role requires proficiency in English and ideally German, along with a strong grasp of employment legislation and HR best practices.

Responsibilities Employee Lifecycle Management – Manage end-to-end employee onboarding and offboarding processes to ensure a smooth and professional experience.

Employment contracts – Prepare and oversee employment contracts, amendments, confirmations, and termination letters in compliance with legal and company standards.

HR change requests – Coordinate HR change requests, including job title updates, department transfers, and employment terms adjustments.

HR Administration & Systems – Maintain accurate and confidential employee data in internal HR systems; organize and update employee files (digital and physical), ensuring data integrity and compliance with data protection regulations; manage administrative processes such as visa / work permit coordination, employment confirmations, and document control.

Payroll & Benefits – Coordinate monthly payroll input and collaborate with finance / payroll providers to ensure timely and accurate processing; administer compensation and employee benefits programs, ensuring internal consistency and market competitiveness.

Compliance & Policies – Ensure adherence to local labour laws, company policies, and international HR standards; draft, update, and communicate HR policies and procedures to align with evolving business needs and legal changes.

Performance & Development – Support performance management cycles by coordinating review timelines, tracking completion, and gathering feedback; assist in identifying training and improvement needs and supporting ongoing career development initiatives across teams.

Employee Relations – Act as a trusted point of contact for employee queries and HR-related matters, fostering an open and collaborative work environment; manage disciplinary procedures and guide managers through formal actions, ensuring consistency and fairness; support conflict resolution and grievance handling to maintain a positive workplace climate.

Engagement & Culture – Drive engagement activities including team events, employee recognition, wellness programs, and communication initiatives; utilize HR metrics and employee feedback to enhance workplace satisfaction and retention.

Qualifications Bachelor’s degree in Human Resources, Business Administration, or related field.

Proven experience (3+ years) as an HR Manager or Senior HR Generalist in a multinational or service-based organization.

Strong knowledge of employment law and HR practices; experience within Switzerland and / or Germany is a bonus.

Experience managing payroll, contract documentation, and employee data administration.

Fluent in English; proficiency in German is a significant advantage.

High attention to detail, discretion with confidential information, and strong organizational skills.

Proficient in HR management systems and Microsoft Office (Excel, Outlook, Word).

Strong interpersonal and advisory skills with the ability to influence and support cross-functional teams.

Willingness to provide a recent criminal record extract (not older than three months).

Benefits Broad range of activities, tasks, and projects

Fishing for Friends program – our referral program

Further development and professional advancement

Friendly and international working environment

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