Operations Manager

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Co-Founder @ Calyptus | High Performance Talent at Scale | Blockchain & AI

This role is with a Calyptus partner.

Position Overview :

The Operations Manager plays a crucial role in overseeing and coordinating administrative functions within an organization. This person will be responsible for ensuring the smooth operations of our procedures, driving executional excellence across all non-investment departments, managing administrative issues, and implementing efficient approaches to support the overall functioning of the organization.

The ideal candidate combines a sharp strategic mind with operational empathy and relentless bias for action. You're a builder, optimizer, and connector, comfortable with ambiguity and able to navigate a complex cross-functional landscape.

Key Responsibilities :

• Support the Administrative Department daily workflow (board work, interaction with 3rd party Vendors, participation in department calls and etc.);
• Develop and implement administrative systems, memos, and procedures;
• Ensure compliance with company policies and relevant regulations;
• Translate leadership priorities into OKRS, dashboards, and workflows across departments;
• Audit and re-engineer key operational workflows;
• Develop TechStack and processes automation;
• Conduct regular assessments of administrative processes and suggest improvements;
• Support Doc-Flow process (sorting, organizing, registering, maintaining);
• Coordinate across departments to ensure streamlined execution and aligned priorities;
• Support preparation and management of the Ops budget;
• Support and assist with company's events and meetings (brand support, procurement : merch, corporate gifts etc.);
• Support and assist with Employee Business Travel & VISA issuance;
• Create presentations and / or illustrative materials for corporate meetings. Other ad-hoc tasks as assigned;

You have :

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