Fleet & Travel Procurement Coordinator

Short Description

Function : Finance - Procurement

Reports to : Head of Procurement Vendor Relationship Management

Location : Romania or Spain

Why we need this role

The Fleet & Travel Manager is responsible for the effective procurement, coordination, and management of company vehicles and business travel services. This role ensures that fleet operations are cost-effective, sustainable, and compliant with corporate policies and regulatory standards. It involves strategic sourcing through supplier negotiation and contract management, with a focus on minimizing total cost of ownership.

For travel, the manager designs and enforces travel policies that prioritize employee safety, sustainability (ESG), and cost control. They oversee vendor relationships for both fleet and travel, ensuring high service standards and performance. The role works cross-functionally to align travel and fleet operations with business goals, while leading initiatives to enhance sustainability, reduce risk, and improve operational efficiency.

What you'll do

Fleet

• Lead the end-to-end vehicle procurement and return process in alignment with company needs and budget.
• Research and recommend vehicles that meet operational or benefit-related requirements.
• Oversee leasing and rental agreements, ensuring timely return of vehicles no longer in service.
• Coordinate maintenance schedules and repair services to ensure vehicle reliability and safety.
• Monitor and evaluate driver performance and behavior to promote safety and compliance.
• Ensure adherence to fleet safety regulations and internal company policies.
• Track and manage vehicle usage across the business to optimize operational efficiency.
• Analyze fleet-related costs (fuel, maintenance, insurance) and implement cost-saving measures.
• Negotiate and manage contracts with fleet suppliers and service providers.
• Collect, analyze, and report fleet performance data to senior leadership.
• Oversee the internal fleet helpdesk, addressing queries and resolving operational issues.

Travel

What we look for

Skills

Business Process Modeling

Procurement Procedures

Procurement Knowledge

Vendor Performance Management

Cost Optimization

Relationship Management

Education

A bachelor’s or master’s degree in Finance, Economics, Business Management or a relevant field