Purchasing Assistant

Douglas is looking for a proactive and detail-oriented Temporary Purchasing Assistant to support our Purchasing team in a dynamic retail environment.

Your mission will be to support the purchasing process by carrying out a variety of operational and administrative tasks that enable the Category Managers to execute their work effectively.

In this role, you will play a key part in managing product and pricing data, coordinating supplier communication, and ensuring that all purchasing-related activities run smoothly and efficiently.

Key Responsibilities

• Manage the YOOBIC platform to collect store feedback, distribute content, and ensure clear and timely communication between stores and internal teams.
• Investigate and resolve pricing issues, including tariff discrepancies, pricing errors, and incorrect discounts reported by Finance or Retail departments.
• Analyze brand pricing structures and submit updated tariffs to Master Data for upload.
• Assist with the initial distribution of new product launches, coordinating with stores and internal stakeholders.
• Collect, process, and follow up on contractual agreements, including obtaining signatures and sending finalized documents to suppliers.
• Maintain accurate product master data by associating testers with standard SKUs and supporting product updates.
• Analyze the conversion of standard products into testers and prepare supporting reports for Account Managers and the Safety Department.
• Communicate with stores via email to share updates on launch schedules, YOOBIC missions, and purchasing-related news.
• Monitor weekly supplier service levels and collaborate with suppliers to resolve issues and improve performance.
• Collect and validate all necessary data to enable accurate SKU creation in internal systems.
• Support the product return process by compiling return lists and coordinating with the Supply Chain team.
• Provide backup support for pricing uploads in SAP and assist with general administrative tasks.

Requirements

If you're looking to gain valuable experience in a fast-paced purchasing environment and support a leading beauty retailer, we look forward to receiving your application.