Head of Facility Services

The Institute

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

Please, check out our Recruitment Policy :

The role

We are seeking a highly qualified and experienced professional to assume the role of Head of Facility Management department who is excited by delivering timely and high-quality services in an international and dynamic scientific environment.

Reporting directly to the Administrative Director, the Head of Facility Management shall be responsible for the maintenance and security of the CRG spaces (around 10.000 m2 located in two sites : PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects and refurbishments. They will provide effective leadership and management of the Facility Management team, comprising 9 staff members in total : 2 internal staff, and 7 outsourced staff responsible for scientific maintenance, cleaning and sterilization, technical maintenance, waste management, and building maintenance.

The successful candidate will be working closely with the scientific community and Administration staff, in particular with the CRG technical-related services responsible for purchasing of scientific equipment, IT, scientific-technical services and floor managers.

Main duties and responsibilities

Design and manage infrastructure and general services to ensure smooth operation of laboratories, units, and offices.

Supervise the department daily operations (building and equipment maintenance and associated general services, construction and refurbishment works, emergency plan, sustainability) to deliver quality, timely and cost-effective services.

Lead efforts to improve the facility management processes, identify bottlenecks or improvement areas and implement strategic solutions / projects on time. This includes the design of improvement plans for energy, sustainability, scientific maintenance equipment and renovation plan.

Manage the infrastructure and general services budget of the institute, including negotiations with providers, management of outsourced services, prepare and write technical documentation for Public Tenders to be published related to infrastructure procurement, and maintenance of contracts within the framework of the public procurement and funding agency regulations, ensuring cost effectiveness whilst maintaining a high level of quality and service.

Recruit, train, and lead internal and outsourced staff, including the sterilization / cleaning team and maintenance technician.

Regularly check if Facility Management policies, procedures and service levels are being properly implemented.

Develop best practices and written documentation, as well as assess the department activity using KPIs.

Oversee hazardous waste management and represent Facility Management in relevant CRG committees (Technical, Occupational Risk Prevention, Sustainability) and also external committees, and serve as the Head of Emergencies for CRG.

Maintain up-to-date knowledge of relevant legislation and adapt policies and practices as needed.

About the department

The Facility Management Department is responsible for the maintenance, security and emergency plan protocols of the CRG spaces (around 10.000 m2 located in two sites : PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects, including refurbishments and modifications.

The specific services offered are included below :

Maintenance and general services of the spaces and equipment. This shall include the maintenance and security of spaces, maintaining and repairing general equipment and highly specialised equipment in wet labs and facilities, overseeing the surveillance and alarm systems for biological samples stored at –20oC, –80oC and in cryogenic tanks. Finally, it encompasses also the supervision of the services provided by the PRBB and Marenostrum : cleaning, security and maintenance (e.g. power, air conditioning and data sockets).

Emergency Plan Control : Ensure the safety of the facilities by collaborating closely with the Health and Safety department and the PRBB in the design and implementation of the Building Emergency Plan, and lead its execution at the CRG level.

Planning and building of new construction projects, including refurbishments and modifications. It shall include the definition of the requirements with users, the coordination and supervision of all phases of the project with the external providers, from conceptual planning to completion and ensuring that the building and refurbishment projects are completed on time and within budget. Management and monitoring of the Mercat del Peix project.

Sustainability : Oversee the implementation of the Sustainability Plan and manage and implement various activities towards the “Green CRG” initiative in collaboration with the CRG Working Group “Sustainability” aiming at reducing our carbon footprint and promoting sustainability at the CRG.

Other responsibilities include general services related to the building : gas, water, plumbing, electricity, cooling, heating, ventilation, air-conditioning, waste disposal, including biohazardous waste.

Whom would we like to hire? Professional experience

Must Have

Minimum of 5 years of experience in a senior facility management role, preferably within an international research or academic environment.

Proven experience in leading and managing teams.

Knowledge of Health & Safety regulations and / or Emergency Plan protocols

Desirable but not required / Nice to have

Knowledge of public procurement processes.

Education and training

Higher education degree (or qualification) equivalent to a master’s degree in Facility Management, Engineering, Architecture, or a related technical field.

Specialised training in project management is a plus.

Languages

Advanced level of English and Spanish, spoken and written.

Catalan will be an advantage.

Technical skills

Excellent command of MS Office (excel, word, power point, outlook).

Proficient in Autocad drawing software.

Experience with Microsoft Project software.

Knowledge of ERP (Oracle or SAP) will be an advantage.

Sound knowledge in Spanish public tender legislation.

Familiarity with Maintenance Management Systems or other ticketing systems is advantageous.

Competences

Strategic project and stakeholder management.

Strong organizational, multitasking, and negotiation skills.

Strong communication skills.

Analytical and solution-oriented mindset.

Professional and empathetic communication with internal and external partners.

Calm, resilient, and adaptable under pressure.

Collaborative team player with the ability to work independently.

The Offer – Working Conditions

Contract duration : Permanent position.

Estimated annual gross salary : Salary is commensurate with qualifications and consistent with our pay scales.

Target start date : As soon as possible.

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity. The CRG is committed to reconcile a work and family life of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.

Application Procedure

All applications must include :

A motivation letter addressed to Alicia Llamas, Head of Finance (Interim Administrative Director) and Jaume Bacardit, future Administrative Director – joining October 1, 2025.

A complete CV including contact details.

Contact details of two referees.

All applications must be addressed to Alicia Llamas and Jaume Bacardit and be submitted online on the CRG Career site –

Selection Process

Pre-selection : The pre-selection process will be based on qualifications and expertise reflected on the candidates CVs. It will be merit-based.

Interview : Preselected candidates will be interviewed by the Hiring Manager of the position and a selection panel if required.

Offer Letter : Once the successful candidate is identified the People department will send a Job Offer, specifying the start day, salary, working conditions, among other important details.

Deadline : The position will remain open until a suitable candidate is appointed.

Suggestions : The CRG believes in ongoing improvement and promotes a culture of feedback. This is one of the reasons we have in place, at your disposal as a candidate, a mechanism to gather your suggestions / complaints concerning your candidate experience in our recruitment processes. Your feedback really matters to us in our aim at creating a positive candidate journey. You can make a difference and help us improve by letting us know your suggestions through the following form.

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