Head of Facility Management

Overview

Join to apply for the Head of Facility Management role at the Centre for Genomic Regulation (CRG)

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the HR Excellence in Research Award from the European Commission. This is a recognition of the Institute\'s commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code).

The role

We are seeking a highly qualified and experienced professional to assume the role of Head of Facility Management department who is excited by delivering timely and high-quality services in an international and dynamic scientific environment.

Reporting directly to the Administrative Director, the Head of Facility Management shall be responsible for the maintenance and security of the CRG spaces (around 10.000 m2 located in two sites : PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects and refurbishments. They will provide effective leadership and management of the Facility Management team, comprising 9 staff members in total : 2 internal staff, and 7 outsourced staff responsible for scientific maintenance, cleaning and sterilization, technical maintenance, waste management, and building maintenance.

The successful candidate will be working closely with the scientific community and Administration staff, in particular with the CRG technical-related services responsible for purchasing of scientific equipment, IT, scientific-technical services and floor managers.

Main duties and responsibilities

• Design and manage infrastructure and general services to ensure smooth operation of laboratories, units, and offices.
• Supervise the department daily operations (building and equipment maintenance and associated general services, construction and refurbishment works, emergency plan, sustainability) to deliver quality, timely and cost-effective services.
• Lead efforts to improve the facility management processes, identify bottlenecks or improvement areas and implement strategic solutions / projects on time. This includes the design of improvement plans for energy, sustainability, scientific maintenance equipment and renovation plan.
• Manage the infrastructure and general services budget of the institute, including negotiations with providers, management of outsourced services, prepare and write technical documentation for Public Tenders to be published related to infrastructure procurement, and maintenance of contracts within the framework of the public procurement and funding agency regulations, ensuring cost effectiveness whilst maintaining a high level of quality and service.
• Recruit, train, and lead internal and outsourced staff, including the sterilization / cleaning team and maintenance technician.
• Regularly check if Facility Management policies, procedures and service levels are being properly implemented.
• Develop best practices and written documentation, as well as assess the department activity using KPIs.
• Oversee hazardous waste management and represent Facility Management in relevant CRG committees (Technical, Occupational Risk Prevention, Sustainability) and also external committees, and serve as the Head of Emergencies for CRG.
• Maintain up-to-date knowledge of relevant legislation and adapt policies and practices as needed.

About the department

The Facility Management Department is responsible for the maintenance, security and emergency plan protocols of the CRG spaces (around 10.000 m2 located in two sites : PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects, including refurbishments and modifications.

The specific services offered are included below :

Whom would we like to hire?

Professional experience

Must Have

Desirable but not required / Nice to have

Education and training

Languages

Technical skills

Competences

The Offer – Working Conditions

We provide a highly stimulating environment with state-of-the-art infrastructures, and unique professional career development opportunities. To check out our training and development portfolio, please visit our website in the training section.

We offer and promote a diverse and inclusive environment and welcomes applicants regardless of age, disability, gender, nationality, ethnicity, religion, sexual orientation or gender identity.

The CRG is committed to reconcile a work and family life of its employees and are offering extended vacation period and the possibility to benefit from flexible working hours.

Application Procedure

All applications must include :

All applications must be addressed to Alicia Llamas and Jaume Bacardit and be submitted online on the CRG Career site -

Selection Process

The position will remain open until a suitable candidate is appointed.

We believe in ongoing improvement and promote a culture of feedback. This is one of the reasons we have in place, at your disposal as a candidate, a mechanism to gather your suggestions / complaints concerning your candidate experience in our recruitment processes. You can make a difference and help us improve by letting us know your suggestions through the following form.

Seniority level

Employment type

Job function

Deadline : The position will remain open until a suitable candidate is appointed.

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