Facilities Coordinator and Administrative Assistant

Overview

Administrative Support Specialist in Barcelona. We are seeking a detail-oriented professional to join our team. As the first point of contact, you will provide exceptional support to students and ensure the smooth running and upkeep of facilities.

Responsibilities

• Serve as the primary point of contact for students, staff, and visitors, handling phone calls, receiving and sending parcels, and maintaining records.
• Prepare and update student and lecturer documents, including attendance sheets, Classlife registration, and medical justifications.
• Ensure classrooms are neat and functional by arranging materials, cleaning whiteboards, and turning equipment on / off.
• Supervise and coordinate the cleaning team to maintain tidy and well-maintained classrooms, offices, and common areas.
• Oversee external facility service providers, detect and resolve facility issues promptly, and report breakdowns for timely solutions.
• Maintain inventory of cleaning and facility supplies and place orders when needed.

Requirements and Qualifications

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