Procurement Assistant / Purchasing Assistant

Douglas is looking for a proactive and detail-oriented Temporary Purchasing Assistant to support our Purchasing team in a dynamic retail environment.

Your mission will be to support the purchasing process by carrying out a variety of operational and administrative tasks that enable the Category Managers to execute their work effectively.

In this role, you will play a key part in managing product and pricing data, coordinating supplier communication, and ensuring that all purchasing-related activities run smoothly and efficiently.

Key Responsibilities

Manage the YOOBIC platform to collect store feedback, distribute content, and ensure clear and timely communication between stores and internal teams.

Investigate and resolve pricing issues , including tariff discrepancies, pricing errors, and incorrect discounts reported by Finance or Retail departments.

Analyze brand pricing structures and submit updated tariffs to Master Data for upload.

Assist with the initial distribution of new product launches , coordinating with stores and internal stakeholders.

Collect, process, and follow up on contractual agreements , including obtaining signatures and sending finalized documents to suppliers.

Maintain accurate product master data by associating testers with standard SKUs and supporting product updates.

Analyze the conversion of standard products into testers and prepare supporting reports for Account Managers and the Safety Department .

Communicate with stores via email to share updates on launch schedules, YOOBIC missions, and purchasing-related news.

Monitor weekly supplier service levels and collaborate with suppliers to resolve issues and improve performance.

Collect and validate all necessary data to enable accurate SKU creation in internal systems.

Support the product return process by compiling return lists and coordinating with the Supply Chain team .

Provide backup support for pricing uploads in SAP and assist with general administrative tasks.

Requirements

Bachelor’s degree in Business Administration, Economics, Supply Chain, or a related field.

Strong organizational and communication skills.

High attention to detail with the ability to manage multiple priorities.

Basic understanding of purchasing or procurement processes.

Familiarity with SAP , YOOBIC , and Excel is an advantage.

Ability to work both independently and as part of a collaborative team.

If you're looking to gain valuable experience in a fast-paced purchasing environment and support a leading beauty retailer, we look forward to receiving your application.