Executive Assistant

Prime Data Centers - Executive Assistant

Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. Owned by a private firm with a controlling interest in $6 billion in assets, Prime offers flexible ownership options and leasing models, fostering true corporate partnerships.

Summary

The Executive Assistant provides essential administrative support to the SVP of Development & Construction. This role involves managing schedules, prioritizing tasks, and preparing documents for meetings.

Responsibilities

• Manage personal and business appointment scheduling, resolve conflicts, and prioritize sensitive matters.
• Prepare for meetings by gathering documents and coordinating logistics.
• Act as secretary during meetings and record minutes.
• Handle email correspondence and phone messages for the SVP and EVP.
• Serve as a communication intermediary with team members.
• Arrange travel accommodations, including hotels, flights, rental cars, and group meals.
• Track and submit business and occasional personal expenses.
• Organize documents and maintain files.
• Draft and send communications and memos.
• Manage office mail and package shipments.
• Assist in preparing recurring and ad hoc executive presentations.
• Support Asana management for the Product Delivery team.
• Assist HR with onboarding new hires.
• Order office supplies and coordinate maintenance of office equipment.
• Perform other duties as assigned.

Skills and Qualifications

Personal Attributes

Prime Data Centers is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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