Personal Assistant & Family Manager

Job Description

We are a dynamic and international family based in Barcelona, looking for a highly organized, proactive, and resourceful Personal Assistant & Family Manager to support our household, administrative needs, and a variety of personal projects. We value efficiency, discretion, and a positive, solutions-focused attitude.

Key Responsibilities

• Project Management (Ibiza Apartment Renovation) : Take the lead in overseeing the refurbishment of a small apartment in Ibiza. This includes coordinating with contractors, tracking timelines and budgets, and ensuring smooth project execution from start to finish.
• Errands & Logistics (Barcelona) : Manage various day-to-day errands around the city, including the pickup and delivery of clothing or shoes for tailoring or dry cleaning.
• Household Administration : Handle essential admin tasks such as applying for a local parking permit, converting a Dutch car registration to a Spanish one, and arranging car insurance.
• VIP Guest Care : Provide exceptional support for visiting guests, including booking tickets to football, tennis, or other events, organizing airport transfers, and ensuring a smooth and enjoyable stay.
• Lifestyle Management : Use your networking skills to secure restaurant reservations, VIP tickets to concerts or special events, and exclusive club memberships.
• Family Administrative Support : Organize medical appointments, research and set up health insurance, handle school-related communications and needs, and manage vet visits for our cats.
• Event Planning : Coordinate small-scale events and gatherings at home, including sourcing caterers, organizing menus, staffing if needed, and arranging drinks.

Job requirements

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