Recruitment Manager (H / M)

Position : Site Engagement and Recruitment Coordinator

Experience : Minimum of 3 years of clinical trial experience, including previous experience as a Clinical Research Coordinator, Sponsor / CRO Clinical Research Associate, Study Nurse, or Site Director.

Exeltis

is a leader in the field of Women Health. It researches, innovates and creates new treatments and devices to improve the health and wellbeing of women all over the world. With a global footprint spanning more than 40 countries, Exeltis has a team of over 4,000 professionals and a global manufacturing network.

Exeltis has one overarching goal : to offer women support and care throughout every single stage OneHealth.

Site Engagement and Recruitment Coordinator (SERC)

who uses their strong clinical trial background and awareness of site engagement and recruitment tactics to support the clinical team in effectively planning for and achieving on-time enrollment. This position achieves these goals by working with the clinical team to proactively identify opportunities and challenges related to patient recruitment and retention. Supports the Global Clinical Operations Department by engaging, developing, and maintaining relationships with clinical investigation sites and overseeing clinical trial activities to ensure quality clinical trial execution and offer innovative solutions to recruitment and operational challenges. The SERC reports to a designated Senior Clinical Project Manager.

• Early participation in and management of study planning and preparation regarding site recruitment and retention plans, enrollment projections, and anticipated barriers to achieving on-time First Patient In.
• Study delivery : including but not limited to site evaluation / selection discussions, contracts / budget negotiation, regulatory / EC submissions startup, issue management, relationship management, monitoring, and site closure facilitation.
• Quality oversight : Monitoring Visit Report Review; Site Visit for site quality oversight as appropriate.
• Escalate performance or quality issues and support the resolution of identified issues.
• Facilitate supplemental site training or other support from the Sponsor team as needed.
• Independently serve as a key point of contact in the country or as a global representative for one or more studies.
• Drive project recruitment and retention strategy for assigned clinical trials by supporting the development of related communication to adapt, plan, and implement local study strategies for recruitment and retention.
• Participation in the review and finalization of key clinical trial documents, as assigned.
• Develop partnerships (institutions and key investigator relationships) when appropriate and beneficial for the organization and / or assigned clinical trial(s).
• Assist in identifying high-performing sites and key opinion leaders that can contribute to Exeltis forums, boards, and / or discussions.
• Support sites with enrollment barriers by reinforcing protocol-specific site recruitment plans.
• Provide operational expertise to sites through ownership / management to ensure the engagement of highly motivated clinical investigators.
• Support global team by participating in or leading other tasks and projects as assigned.
• Identify the top recruiters and high-quality performers using different platforms, competitive intelligence, and contacts with KOLs and institutions.
• Attend TCs and MVR reviews, serve as a key point of contact with the CROs and other stakeholders, and identify recruitment issues. Follow-up and tracking of recruitment and retention rates. Periodical calls with the sites participating in clinical trials to enhance engagement and speed recruitment. Actively detect trends or issues for resolution management.
• Involvement in certain clinical site monitoring activities, including support in audits and RA inspections.
• Work with Clinical Operations to review and approve study and site-specific recruitment materials.
• Establish and apply best practices and lessons learned across all clinical studies.
• Track, analyze, and present data from central recruitment campaigns.
• Attend internal and external meetings and provide updates on recruitment and site activities.

Consistently meet, at minimum, other key performance indicators (KPIs), personal performance and development goals, or improvement goals defined for the role or employee.

We will continue with an in-person / virtual interview depending on availability and what we agree upon; there may be one or two interviews in the process, and depending on the type of process, there may also be some kind of test.

Follow us on social media like LinkedIn / Instagram and stay tuned for any offers we may release; The InsudPharma group is aware that business management must align with the needs and demands of society, and therefore assumes the commitment to equal opportunities and treatment between men and women, as stated in the current regulations on the matter - Organic Law 3 / 2007, and we do not discriminate against any person on the grounds of ethnicity, religion, age, sex, nationality, marital status, affective or sexual orientation, gender identity or expression, disability, or any other personal or social circumstance.

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