Payroll and HR Administration Manager (m / f / d)

At DEKRA, a global leader in inspection, certification, and consulting services, we are looking for a Payroll and HR Administration Manager to join our Human Resources team in Spain. This individual will be responsible for coordinating, leading, and optimizing payroll and HR administration processes for a workforce of approximately 1,000 employees, ensuring compliance with regulations and operational efficiency in the area.

Reporting to the HR Director and managing a team of four, this role will play a key part in organizing and prioritizing team tasks, as well as driving continuous process improvement. Additionally, the position will be actively involved in global projects such as the implementation of internal employee request management tools and the SAP SuccessFactors Compensation module, in collaboration with international teams.

Main Responsibilities Lead and coordinate the payroll and personnel administration team, efficiently organizing and distributing workloads.

Ensure the correct execution of the monthly (in-house) payroll process for the entire workforce, complying with legal and corporate requirements.

Oversee administrative management of the employee lifecycle : hiring, changes, terminations, sick leave, maternity / paternity leaves, etc.

Guarantee compliance with Spanish labor law and correct application of collective bargaining agreements.

Coordinate relationships with external providers (labor consultants, payroll platforms, software vendors) and manage internal / external audits.

Participate in digital transformation projects in the department, including the implementation of new employee request management tools.

Collaborate in the rollout of the SAP SuccessFactors Compensation module together with global teams, working in English.

Analyze and report relevant data : headcount, salary costs, KPIs, management indicators, etc.

Promote continuous improvement initiatives and the automation of payroll and administrative processes.

Advise the HR team and managers on labor regulations, internal policies, and administrative matters.

Desirable : contribute to Compensation & Benefits projects and processes.

Requirements University degree in Labor Relations, Law, Business Administration, or a related field.

Proven experience (minimum 5 years) in payroll and HR administration management in companies with 500+ employees.

Solid experience in People Analytics, reporting, and a data-driven mindset, with a clear focus on enabling the business through relevant and actionable data.

Demonstrated experience in HR process improvement, including automation of low value-added tasks and implementation of hands-off-the-wheel processes.

Experience leading teams.

Expert knowledge of Spanish labor law, collective bargaining agreements, Social Security, and income tax (IRPF).

Experience in HR data reporting and analysis.

Technical knowledge of payroll and HR systems. Experience with SAP SuccessFactors is a plus.

Fluency in English (minimum B2 / C1) is essential, to ensure seamless integration into international projects and teams.

Highly customer-oriented, with a strong sense of urgency, excellent task prioritization, and the ability to provide quick and effective responses.

Confident and assertive when needed : able to challenge constructively and push back when appropriate, while maintaining a collaborative and solutions-focused attitude.

Excellent organizational, planning, and leadership skills.

Strong attention to detail and continuous improvement mindset.

Valuable : experience in Compensation & Benefits.

Corporate Benefits and Other Information Summer and Christmas intensive workday, as well as every Friday throughout the year.

Working hours : Monday to Friday with flexible entry hours.

Possibility to participate in the company\'s corporate benefits : Private health insurance, restaurant vouchers, opportunity to receive English classes...

Discounts on major brands : Textiles, consumer goods, leisure, electronics, travel agencies...

Ongoing and specialized training provided by the organization.

Position located in Madrid.

Contract : Permanent.

Remote work : Hybrid system after a successful probation period.

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