Consulting Operations Administrator

Grow Your Career at Rephine – A Great Place to Learn & Thrive!

At Rephine, we are global leaders in quality assurance and compliance for Life Sciences. Our mission? Ensuring the highest industry standards while safeguarding product quality in Pharmaceuticals, Biotechnology, Medical Devices, and Cosmetics . With offices in Barcelona, Stevenage, Shanghai, and India , we provide top-tier consulting services worldwide.

Why Join Rephine? Here’s What Our Team Says :

“Rephine is a great place to grow and expand your career.”

“You’ll find a positive and collaborative work environment here.”

“At Rephine, everyone is treated fairly and with respect.”

Now, we’re looking for an Consulting Operations Associate to help drive efficiency in our Consulting team. If you're eager to develop your skills and make a real impact, we’d love to meet you!

What You’ll Do

Operations Support

Keep administrative systems and processes running smoothly.

Support day-to-day operations, ensuring efficiency across teams.

Manage proposals, project tracking, timecards, expenses, and budgets.

Ensure compliance with company policies and generate project reports.

Commercial Support

Assist senior consultants with key commercial tasks.

Update and manage opportunities in our CRM.

Help prepare proposals, presentations, and client communications.

Conduct market research to support business growth.

Administrative Support

Organize digital and physical information systems.

Prepare reports, memos, and coordinate travel arrangements for the team.

What You Need to Succeed

Education & Experience

Bachelor’s degree in Business Administration, Management, Life Sciences , or related field.

Recent graduate or up to 1 year of experience in administrative support.

Skills & Mindset

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) .

Strong organizational and communication skills.

Interest in the Life Sciences sector is a plus.

Proactive, self-motivated, and detail-oriented mindset.

Problem-solving attitude and ability to adapt quickly.

Customer-focused with a positive approach .

What We Offer

Competitive salary and benefits, including extra vacation days.

Hybrid work flexibility , autonomy, and flexible hours.

A multicultural and dynamic international team .

Comprehensive training , including English lessons.

Team-building activities and a great work atmosphere .

Ready to Grow Your Career?

Be part of a company that values your growth, fosters a positive work environment, and ensures fairness for all. Apply now in English through our careers page !