Bilingual Executive Assistant

Our client, a well regarded British Law firm, is currently looking for a proactive Executive Assistant to provide comprehensive support to various partners across practice areas in their Madrid office.

Responsibilities (among others) will include :

• Proactive agenda management for partners and team, acting as gatekeeper of time and prioritising accordingly
• Amending legal documentation (track changes) and formatting documents (proposals, pitches, etc.) according to house style
• Constant liaison / teamwork with other Assistants and support professionals
• Preparing documentation for meetings and following up with necessary edits / amendments
• Opening matters on the system and elements of project management (ensuring all instructed projects are running on track, that all updates / information is logged appropriately and follow up accordingly)
• Managing timesheets / billable hours, coordinating with necessary teams for billing and providing follow up
• Knowledge management : archiving documentation appropriately (physically and electronically)
• Point to point travel management for partner and team (flights, accommodation, visas)
• Expense reports for team
• Maintain client contacts, ensuring all information is logged and up to date
• Handle confidential matters with integrity and discretion

Candidates must have a bilingual level of English / Spanish in order to converse with the international offices. A relevant University degree or secretarial studies will be viewed favourably whilst a solid grasp of relevant tech (Microsoft Office Zoom, Slack, VC software, etc.) is required. Previous experience in a legal background is preferable.

The ideal candidate will be diligent, a fast learner and will enjoy working in a stable, deadline driven environment. They should bring a positive presence to the office and team.

Location - Madrid, Castellana

Salary - Dependent on experience + Benefits

Timetable - Full time

Incorporation - ASAP

Contract - Permanent (subject to trial period)