Dutch Speaking Administrative & Contracting Assistant

Do you have previous experience working in administration, customer service, HR, or back office? Would you like to start or grow your career in a truly multicultural environment?

Our client is looking for an Administrative & Contracting Assistant with strong organizational and interpersonal skills to join their international Shared Services Centre in Barcelona.

Your responsibilities and impact in this role will be :

• Support the full contract lifecycle for contractors and freelancers across Europe.
• Prepare, review, and manage contracts, ensuring compliance with work permits and certifications.
• Gather, review, and manage candidate and client information, ensuring accurate entry into ERP and other systems.
• Support onboarding of contractors : guiding them through portals, pay slips, and invoicing procedures.
• Handle client invoicing : upload invoices to customer portals, reconcile receivables with candidate bills, and manage self-billing processes.
• Identify and solve invoice discrepancies in collaboration with finance and collections teams.
• Provide accurate and timely responses to candidate, client, and consultant queries.
• Generate reports for business needs (contracts, invoices, reconciliation, etc.).
• Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.
• Perform additional administrative or middle-office ad hoc tasks to support the team.

Skills, qualifications and interests you need to succeed in this role :

What’s in it for you?