Human Resources Assistant

Position summary :

We are currently looking for a dedicated and committed Human Resources Assistant to join our global HR Team and to provide local administrative support principally to our offices in Spain.

This is an opportunity to join a dynamic company comprised of leading professionals who work in an inclusive, multicultural environment. You will be given the chance to gain experience across multiple areas within the Human Resources field in a highly reputable, fast-growing company.

Position responsibilities :

Provide administrative support to the department’s daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.

Be responsible for beginning to end on-boarding process for new joiners or re-hires (employees and interns), including preparing or requesting employment contracts and other necessary documents

Conduct new hires Orientation Sessions

Respond to basic Recruitment queries about employment conditions, salary structure, and eligibility to work

Respond to New Hires queries about employment conditions and provide support in onboarding related questions

Responsible for beginning to end exit process for leavers : ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)

Absences and leaves : answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner

Responsible for Contract Renewals and Changes

Learn and assist with maternity, parental and paternity leave processes

Ensure that the HRIS system (Workday) and other databases and trackers are up to date at all times, prepare reports when needed

Manage the HR inbox and act as the first point of contact to employees writing with queries

Provide support and assistance in general HR projects and initiatives

Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

Essential skills and experience required :

Bachelor’s degree or equivalent

Professional working proficiency with strong written and verbal communication skills in both Spanish and English

Previous experience in an Administrative or Customer Service role

Great organizational skills and attention to detail

Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace

Positive attitude and ability to maintain professionalism at all times

Good knowledge of MS Office

Desired skills and experience :

Professional working proficiency of additional languages

Prior experience working with HRIS software (Workday)

TransPerfect and its companies provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law.

We celebrate diversity as one of our core values and we have a clear goal : to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.