Bilingual executive assistant to chairman

Our client, a prestigious international firm with presence in 5 countries, is looking for an outstanding Bilingual Executive Assistant to support the Executive Chairman.Acting as the “right hand” of this busy Chairman, responsibilities (among others) will include : Seamless organisation of rigorous professional and personal agenda (often subject to last minute changes)Proactively anticipate the needs of the Chairman, learning his preferences and incorporating these into all aspects of his day-to-day routine (80% workload)Anticipating and managing schedule conflicts, rescheduling calendar according to business prioritiesAct as key point of contact and developing rapport with current and potential clientsDevelop relationships with Executive Assistants of clients to facilitate schedulingSchedule meetings, teleconferences and videoconferences across time zones & geographiesPrepare materials / briefs, occasionally take precise minutes for meetings (C-level), and prepare summaries for ChairmanWeekly travel arrangements (flights, transfers, visas, passports)Support in draft and / or review written communication, presentationsScheduling of committees and boards assistance and documentationClose liaison with Family office to ensure the smooth running and coordination of private and professional agendasExpense reports, reconciliation of credit card statementsManage all administrative tasks for the Chairman to allow this individual to focus on driving the business forwardCandidates must have a bilingual level of English / Spanish, a relevant University degree and solid grasp of standard Tech and applications (Office, GSuite, Zoom, Slack, CRM software etc.). It is essential that candidates hold a minimum of 10-15 years’ experience supporting a Senior Partner or C-level Executive in a client facing / investor relations capacity.The ideal candidate will be of sound judgement and will practice discretion and judgement when presented with sensitive company and personal information. They must be a personable individual and fully understand the importance of developing lasting business relationships.Location – Madrid, CastellanaSalary – Competitive + Bonus + BenefitsTimetable – Full timeContract – PermanentIncorporation – Q3 / Q4 2025