Executive Assistant

The EA's focus is to:

• Agenda and calendar management: Schedule, coordinate and organize meetings, trips and events, ensuring optimal use of executives' time.
• Meeting preparation: Create and distribute agendas, take notes, and follow up on agreements and tasks resulting from executive meetings.
• Communication support: Write and review emails, presentations and internal documents, and maintain constant and fluid communication with the different teams.
• Travel coordination: Organize travel itineraries, accommodation, transportation, and any other related logistical aspects.
• Special Project Management: Assist in the planning, monitoring, and execution of strategic projects or special events.
• Data analysis and management: Prepare reports, research information, and provide relevant data to support decision-making.
• Handling of confidential information: Ensure the discretion and privacy of all company information and CEO's.

Minimum requirements

• Experience: At least 3-5 years of previous experience in an Executive Assistant role, preferably in a highly demanding environment.
• Education: Bachelor's degree in Business Administration, Communication, or related fields (desirable, not exclusive).
• Technical skills: Advanced proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and experience with project management tools and digital calendars.
• Languages: Advanced level of English (oral and written); Other languages are a plus.
• Competencies: Excellent written and verbal communication skills, problem-solving skills, adaptability, and proactivity.
• Personal skills: Ability to manage multiple tasks, sense of urgency, attention to detail and high level of discretion.