Administrative & Front Office Role

Conditions:

Gross annual salary range between €20,000 and €25,000, depending on experience and profile.

Full-time position (Monday to Friday, 9:00 a.m. – 6:00 p.m.).

Permanent contract.

We are seeking a Secretary, Receptionist & Events Management Officer. This position is key to supporting administrative operations, delivering high-quality front-desk service, and coordinating institutional events. The role’s mission is to provide efficient executive support, ensure excellent reception and communication services, and contribute to the planning and coordination of events, upholding the organization’s values and standards.

Responsibilities:

• Executive secretarial support to senior management and/or directors
• Comprehensive agenda and calendar management
• Travel coordination (bookings, itineraries, logistics)
• Professional telephone and front-desk assistance for internal and external stakeholders
• Coordination and organization of events
• Handling confidential information with a high level of discretion
• Administrative support and coordination with internal departments

Requirements:

• Proven experience in executive or senior management secretarial roles
• Solid experience in agenda management, travel coordination, and telephone support
• Previous experience in event organization
• English level C1 minimum (spoken and written)
• Professional demeanor and excellent personal presentation
• High level of discretion, reliability, and confidentiality
• Strong communication and interpersonal skills
• Ability to work independently, proactively, and with attention to detail