Academic Assistant (temporary)

Position – Temporary Academic Assistant, Madrid

Position :                                          Academic Assistant (full-time, permanent)

Department :                                   Outbound Exchanges – Global Operations

Reports to :                                      Academic Director, Madrid

Job Location :                                  Madrid, Spain

Expected Start Date :                       December 1, 2025 (or December 15, 2025)

Expected End Date :                       May 29, 2026 (or June 15, 2026)

Who we are :

CIEE is a global organization, staffed with dedicated problem-solvers adept at collaboration across teams and time-zones. Our international staff operates the largest nonprofit network of study abroad centers at 30+ locations around the world. Since 1947, we have promoted peace by cultivating intercultural understanding and preparing people to thrive in a globally interdependent and culturally diverse world.

Who you are :

The Academic Assistant supports key operational and academic functions for CIEE Madrid. Working closely with and under the guidance of the Academic Coordinators and Academic Director, the Assistant helps facilitate the coordination, quality, and day-to-day planning of courses and academic programming throughout the year. In general, the role contributes to smooth processes related to faculty support, course registration, class scheduling, and course delivery. The Assistant also helps maintain a positive and effective learning environment by implementing CIEE’s Academic Affairs policies and procedures and collaborating with other Madrid teams.

What you´ll do :

Administrative and Academic Tasks

• Assist in coordinating the scheduling of all CIEE Madrid courses and co-curricular class activities.
• Support the tracking of instructor feedback and course evaluations for all CIEE-taught courses.
• Assist the Academic Director in implementing action plans for faculty development and supportclassroom observation processes in line with CIEE academic protocols.
• Provide support to the Academic Director in program development, including new and existingacademic tracks, short-term programs, custom programs, and other academic initiatives.

2 / 4

Orientation and Co-Curricular Activities

Student Academic Accommodations and Welfare

What you´ll bring :

What we offer :

Working Conditions :

The successful candidate is offered a full-time, thirty-nine (39) hour / week local work contract, paid monthly. Working hours will typically be Monday to Friday from 9 : 00 am to 5 : 30 pm, However, CIEE currently offers an additional work benefit on Fridays for this position to work from 9 : 00 am to 2 : 00 pm, based on a flex-time concept to compensate for busy “peak periods” during other times of the year. There may be occasional evening or Saturday or overnight excursions which are compensated for with recovery time.

The position is an in-person and student-facing role that requires employees to be based full-time in Madrid at the start of the role. In this role you will have access to participant applications and other personal student information. CIEE staff might be privy of personal, medical and / or academic problems of participants and must respect and maintain the confidentiality of such records. The position is hired with a local contract and follows all local holidays and annual vacation days.

Diversity Matters :

CIEE is committed to creating an inclusive environment in which our participants and staff represent the full spectrum of backgrounds and experiences. CIEE believes that professionals with diverse backgrounds provide ideas to solve problems and find ways to advance our mission to bring the world together. Candidates from underrepresented groups with diverse backgrounds are strongly encouraged to apply.

Why work with us :