Business Support Co-ordinator

Group Business Support Coordinator

Full-time (Malaga, WA)

A leading multi-discipline construction and engineering business is seeking a highly organised and proactive Group Business Support Coordinator. This is a critical in-office role based at the company's Malaga headquarters, supporting senior leaders across operations, finance, HSE, strategy and culture.

This role suits someone who brings structure to complexity, communicates clearly and takes ownership of systems, processes and workplace standards. Your work will directly support leadership effectiveness and ensure the organisation operates smoothly, safely and professionally.

About the role

You will work closely with senior leaders by managing information flow, coordinating operational activities and maintaining organisational systems. This is a hands‐on coordination and problem‐solving role centred on operational excellence, not reactive administration.

Key responsibilities

Operational Excellence

Maintain a professional, well‐run workspace.

Coordinate maintenance, repairs, cleaners, signage, equipment and office setup.

Manage supplier relationships, purchasing, stock levels and invoice processing.

Own document control including file structure, naming conventions, version management and access.

Maintain safety registers, training records, incident documentation and compliance readiness.

Strategic Support

Assist with financial and audit documentation.

Coordinate leadership workshops, meetings and cross‐functional projects.

Maintain planning documents, scheduling and communication rollouts.

Culture and Communication

Prepare internal newsletters, updates and basic branding or communication materials.

Support internal communication, diary management, front‐of‐office interactions and team events.

Assist with leadership development, training sessions and cultural initiatives.

Success in this role looks like

A smoothly operating and professional office environment.

Information that is organised, current and easy to locate.

Leadership freed from administrative drag.

Systems that are reliable and continuously improving.

Safety and compliance documentation always audit‐ready.

Clear and timely internal communication.

Growth in capability and responsibility over time.

What we are looking for

Essential

Strong organisational and communication skills.

Proven initiative and the ability to improve processes.

High attention to detail with strong system thinking.

Proficiency with Microsoft Office, Teams and digital tools.

Ability to manage competing priorities and communicate trade‐offs.

Willingness to support HSE administration and learn compliance requirements.

Professionalism, reliability and a high‐performance mindset.

Preferred - but we will help with training

Experience in administration, coordination or executive support.

Exposure to SharePoint or document management systems.

Experience coordinating vendors, events or training.

Familiarity with HSEQ, compliance, branding or internal communications.

How to apply

Please submit your CV and a short cover letter outlining your experience and how you could be successful in our team.

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