Administrative Assistant

The Administrative Assistant performs a variety of administrative tasks to ensure that office processes run smoothly.

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The Administrative assistant’s primary focus will be providing office assistance and coordination in Spain and will also support all departments at a global level, as necessary.

Primary responsibilities of this role include the following:

· Coordinating office events

· Assisting with the organization of meetings at the office

· Corresponding with clients and office suppliers

· Sourcing new office suppliers and ensure that the company is provided with the best prices and services, when required.

· Providing general administrative and clerical support including mailing, scanning, and copying to all the team in Spain.

· Providing support with HR administrative duties for the Spain office.

· Handling incoming correspondence and coordinating couriers globally.

· Ensuring that office supplies are well stocked.

· Ensuring that office equipment is in good working order; coordinating maintenance as required.

· Working with the IT team to procure IT peripherals and any other office equipment, and coordinating laptop set up, for employees.

· Ensuring that the office is kept well maintained and cleaned, in line with cleaning schedules.

· Assisting with the organization of Company events, as required

· Passing invoices for appropriate approval and submitting for payment.

· Assisting with organization of employee initiatives

· Providing new employees with onboarding requirements

· Dealing with any queries efficiently and effectively.

· Any other ad-hoc duties, as required. xghoner

Qualifications:

· Previous experience in a similar role

· A positive team player

· Good knowledge of Microsoft office

· Excellent organization and communication skills

· Able to work under pressure

· Fluent in English and Spanish.

Job Type: Part-time

Pay: 7,000.00€ - 8,000.00€ per year

Work Location: In person