1 Functional and Administrative Support (Rota, Spain)

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria Virginia and Orlando Florida USA with a technical support center in South East Asia and East Africa that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning design infrastructure management technical consulting engineering and construction management services in support of the US Department of Defense (DOD) and its Service (Army Air Force Navy Marine Corps) missions along with other US federal agencies all over the world.

We are seeking an experiencedFunctional and Administrative Support that will supportsupport Resident Officer in Charge of Construction (ROICC). You will provide administrative and records support prepare reports and presentations maintain filing systems and assist Government personnel with program operations and administrative efficiency.

This position is contingent upon contract award of the contract. If awarded the anticipated period of performance will be approximately five years with six months potential extension.

Key Responsibilities:

• Prepare reports presentations correspondence and other documents for Government personnel.
• Maintain and organize subject matter historical numerical and electronic filing systems.
• Classify cross-reference locate and retrieve records and materials accurately.
• Manage records in accordance with established filing transfer and archival procedures.
• Operate computers word processors and other office automation systems to produce a variety of documents.
• Prepare graphs tables charts and other materials using Microsoft Office and related software.
• Receive and screen telephone calls and visitors and provide routine administrative assistance.
• Respond to routine non-technical inquiries and direct requests to the appropriate personnel.
• Apply management analysis techniques to identify and resolve administrative issues and improve program operations.
• Brief managers and communicate recommendations related to administrative efficiency and program operations.

Qualifications to be successful in the role:

• Fluent English and host nation language where services are provided.
• Thorough knowledge of subject matter historical and numerical filing systems including their contents arrangement procedures and document purposes.
• Knowledge of records management record transfer and archival practices.
• Fully qualified typist with the ability to operate computer terminals microcomputers or word processors.
• Knowledge of advanced functions of automated systems and office automation software such as Microsoft Office.
• Knowledge of spelling grammar punctuation and capitalization.
• Knowledge of organizational structures functions mission and specialized terminology.
• Must successfully pass required security background investigations.

Why Planate

Planate Management Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning design engineering asset management and professional service solutions anytime anywhere. We Take Care of Our Own; Personally and Profession.

Full-time employees enjoy the following benefits:

• Medical insurance/Dental/Vision Insurance
• 401K plan eligibility upon hire
• Health and Savings Account plan
• Life/AD&D Insurance Coverage
• Short-Term Disability Insurance Coverage
• Paid Holidays
• Paid Time Off
• Wellness Offering
• Training and Development
• License/Certification support
• Recognition and Rewards program
• Travel Insurance

Wed love for you to be a part of our Global workforce helping us serve as an effective and integrated partner to advance every clients mission!

Employment Type : Full-Time
Experience: years
Vacancy: 1