Facilities Coordinator

About the Role:

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As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

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• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
  
• Acknowledge all client inquiries and collect work orders.
  
• Collect information reports to find out performance and progress status.
  
• File work orders, proposals, department files, and other paperwork submitted by vendors.
  
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
  
• Follow instructions, short correspondence, and memos and ask clarifying questions.
  
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
  
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
  
• Impact through clearly defined duties, methods, and tasks are described in detail.
  
• Deliver own output by following defined procedures and processes under close supervision and guidance.
  

What You’ll Need:

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• Strong knowledge of Facilities Management operations.
  
• Experience in Contract Support and service administration.
  
• Understanding of QHSE management systems and compliance requirements.
  
• Ability to identify operational risks
  
• Knowledge of Permit to Work systems and safe working procedures.
  
• Experience preparing documentation for internal and external audits.
  
• High School Diploma or GED with up to 2 years of job-related experience.
  
• Ability to follow basic work routines and standards in the application of work.
  
• Communication skills to exchange straightforward information.
  
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  
• Strong organizational skills with an inquisitive mindset.
  
• Basic math skills. xcskxlj Ability to calculate simple figures such as percentages, discounts, and markups.
  

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