Timesheet Administrator

What you’ll be doing

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• Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
  
• Processing high volumes of timesheets within strict payroll and invoicing deadlines.
  
• Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
  
• Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
  
• Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
  
• Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.
  
• Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
  
• Responding to timesheet-related queries from workers, clients, and internal stakeholders.
  
• Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
  
• Producing reports on outstanding, overdue, and completed timesheets.
  
• Identifying process improvements to enhance efficiency, accuracy, and compliance.
  
• Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
  
• Identifying and suggesting process improvements to enhance timesheets efficiency.
  

We’d like to hear from someone that

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• Has previous experience in timesheet administration, payroll administration, or a similar operational role.
  
• Is experienced in processing high volumes of administrative tasks accurately.
  
• Has excellent attention to detail and strong data entry skills.
  
• Communicates effectively with internal and external stakeholders.
  
• Is highly organized, with excellent time management and prioritization skills.
  
• Works well under pressure and consistently meets deadlines.
  
• Has experience using ERP systems, CRM platforms, and Microsoft Office applications.
  
• Is confident managing multiple priorities in a fast-paced environment.
  
• Demonstrates strong problem-solving skills and a proactive approach to resolving discrepancies.
  
• Is self-motivated, accountable, and able to work independently.
  
• Learns quickly and adapts to new systems and processes.
  
• Demonstrates excellent attendance and punctuality.
  
• Has strong problem-solving skills and a proactive approach to resolving discrepancies. xcskxlj
  
• (Bonus) Has experience supporting international payroll or workforce management operations.
  

Salary is €26,000. However, after successful completion of probation, this will increase to €28,000

Brand: Workwell Global

Territory: EMEA

Location : Barcelona, Spain

Salary : €26,000 – €26,000

Workplace : Hybrid

Experience :MidHours : Mon – Fri 9:00 – 17:30

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