Marketing & Medical Assistant ADC Madrid

JOB DESCRIPTION:

Primary Objective of Position

The Marketing & Medical Assistant provides operational administrative and coordination support to the Marketing and Medical teams ensuring the effective execution of marketing initiatives and medical activities across the portfolio.

The role supports day-to-day operations including the coordination of projects scientific events documentation and materials enabling timely consistent and high-quality delivery. Acting as a key link between Marketing Medical Sales and external agencies the position ensures smooth collaboration among stakeholders compliance with internal and external standards and efficient implementation of initiatives.

Major Accountabilities

Act as a primary coordination point between Marketing Medical coordinating also if necessary sales activities with agencies/external vendors ensuring smooth communication and timely execution of activities.

Manage and maintain brand assets marketing and medical materials and internal repositories (e.g. SharePoint Teams Veeva) ensuring accuracy and accessibility.

Support the preparation coordination and tracking of marketing and medical materials and deliverables.

Coordination and execution of end-to-end administrative logistics and documentation for congresses symposiums workshops product trainings Advisory Boards and scientific meetings (including venues travel materials registrations) and post-event documentation

Liaise with agencies and suppliers to ensure timely delivery of materials and services in line with project requirements.

Support purchase orders invoicing processes vendor onboarding budget tracking and audit processes

Consolidate meeting minutes key learnings and action plans to ensure proper follow-up and alignment.

• Manage department calendars meeting scheduling and logistical arrangements for cross-functional team meetings

Support internal communications including updates reminders and distribution of materials to relevant stakeholders.

• Manage and control promotional material inventory across office and warehouse locations.
• Coordinate and resolve inquiries and operational issues raised by the sales force related to Marketing and Medical activities ensuring timely communication alignment and effective stakeholder support

Education

• Preferably degree in Business Administration or related fields.
• Minimum 3 years experience and success in a similar position as management assistant.
• Excellent oral and written communication skills in Spanish English and other languages may be useful.
• Excellent knowledge of and experience with the MS Office Suite

Background

• Ability to take initiative prioritize and flexibly switch between tasks
• Accurately with an eye of detail.
• Proven organizational skills combined with commitment.
• Good interpersonal skills and cultural awareness.
• Strong communication skills and the ability and confidence to work effectively

in a team and to establish and maintain good working relationships with

respect to alI levels of staff and external parties.

• Self-motivation and ability to work without close supervision and under

pressure.

• Flexible to react appropriately to different situations.
• Develops optimal ways to achieving goals manages own time.
• Follows up for responses or feedback to close issues on time.
• Ability to embrace represent and promote the Abbott Mission and Culture

within and outside the organization.

Impact of position

• It gives support to the marketing/medical department providing efficient quality service to both and internal and external customers.
• Can work independently take initiative and solve problems during

absence of a supervisor.

• Develops optimal ways of achieving goals; manages own time.
• Works with the manager towards goal achievement.
• Reviews milestones with management; seeks guidance in the most complex

issues.

• Handles all tasks efficiently; applies a clear understanding of the function

The base pay for this position is

N/A

In specific locations the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

ADC Diabetes Care

LOCATION:

Spain > Madrid : Quintanavides

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

No

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1