Administrative Assistant

In a few words 📌

Position : Administrative Assistant

Location : Madrid (On-site)

Experience : Over 4 years in similar roles

Want to know more? 👇

INSUD PHARMA is a leading pharmaceutical company committed to innovation and sustainable development. We operate across the entire pharmaceutical value chain, providing advanced solutions for human and animal health in more than 50 countries, with a diverse and passionate team.

Are you ready to join a team that drives growth and excellence? This opportunity is for you! 💪

What are we looking for? 🔎

As an Administrative Assistant in the Business Development department, you will be essential to ensuring the team’s organization and efficiency. Your key responsibilities include :

• Maintaining and updating the Business Development Director’s schedule.
• Managing incoming communications : filtering calls and visits to direct them appropriately.
• Organizing travel arrangements with logistical efficiency.
• Preparing and reconciling the Director’s expenses, liaising with Treasury.
• Coordinating tasks with internal and external personnel as directed by the Director.
• Keeping the department’s documentation well organized and up to date.
• Collaborating with other departments (Supply, QA, Legal, Regulatory, Finance) to resolve operational issues.
• Preparing monthly PowerPoint presentations for the department.
• Placing purchase orders (POs) in SAP.
• Creating reports using Power BI.
• Reviewing contract compliance, including payment terms, Incoterms, and volume clauses.

The challenge! 🚀

You will be a cornerstone for the business, ensuring operational flow and adding value through organization, effective communication, and data analysis.

What do you need? 🤓

Our benefits! 👏

How will the selection process be? 🕵️

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COMMITMENT TO EQUAL OPPORTUNITIES

At INSUD PHARMA, we promote gender equality and do not discriminate based on ethnicity, religion, sexual orientation, disability, or other personal characteristics. We want everyone to have the same opportunities to grow and thrive with us.