Personal Assistant to CEO

Overview Adrian Magnus is part of Carazo Enterprise SL, a premium cigar distribution company established in 2012. With over 40 professionals, we manage the distribution of 30+ premium cigar brands across Europe, the U.S., and Latin America. Our mission is to bring the world's finest handcrafted cigars to enthusiasts with precision, integrity, and a deep respect for tradition. Operating from hubs in Madrid, Marbella, Gran Canaria, Panama, and Costa Rica, we are driven by quality, heritage, and customer satisfaction in every market we serve.

Position Summary As a Personal Assistant, you will support an executive with a mix of personal and professional responsibilities including travel arrangements, document preparation, scheduling, and logistics. The ideal candidate is highly organized, multilingual, presentable, and confident in international settings. This is a remote, full-time role with potential travel requirements across Europe.

Key Responsibilities Coordinate travel logistics, visa applications, and personal scheduling

Support with both administrative and operational personal tasks

Manage appointments, reminders, and calendar changes with accuracy

Assist with occasional business-related follow-up and communication

Prepare reports, documents, and presentations when needed

Handle logistical coordination for international events or exhibitions

Maintain discretion and confidentiality at all times

Requirements English - minimum C1 level - mandatory

Russian - mandatory

Spanish - prefered (eligible for $200 / month bonus if fluent)

German - prefered

University degree - required

1-2 years of proven experience as a personal assistant

EU residency or valid residence permit - strong advantage

Ideal Candidate Profile Professional, well-presented, and confident during travel or public engagements

Highly organized with excellent time management skills

Discreet and able to handle sensitive information

Able to take initiative and anticipate needs without micromanagement

Willing to occasionally travel for international assignments

Benefits Competitive, stable monthly salary

Additional monthly bonus for Spanish fluency

Opportunity to work closely with executive leadership

International exposure and professional development

Collaborative and professional global work environment

Compensation : $1300 / $1600 month base salary + $200 / month bonus for Spanish fluency

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