Executive Assistant to Senior Management

We are looking for a highly organized and discreet Executive Assistant to Senior Management to provide comprehensive support to the leadership team of an international firm. The role involves managing day-to-day priorities, coordinating schedules and communications, and ensuring the smooth execution of strategic and administrative tasks in a fast-paced environment.

Key Responsibilities

Manage calendars, travel logistics, meetings, and appointments with accuracy and foresight.

Act as a point of contact between senior management and internal or external stakeholders.

Draft and prepare presentations, correspondence, and executive documentation with a high standard of quality.

Coordinate the logistics of meetings, events, and visits, ensuring smooth organization and professional representation.

Support the preparation and processing of documentation requiring signatures, certifications, or institutional coordination.

Keep records and digital files organized, updated, and properly secured.

Follow up on priorities, tasks, and deadlines, maintaining clear communication and accountability across areas.

Profile Requirements

Higher education in Business Administration, Executive Support, or related fields.

At least 7 years of solid experience supporting senior executives in corporate or international environments.

Exceptional organizational and communication skills, with a strong sense of confidentiality and integrity.

Advanced user of Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams).

Fluent English (C2 level) ; additional languages are a plus.

Ability to anticipate needs, multitask, and adapt to changing priorities.

Professional attitude, service orientation, and resilience in demanding contexts.

What We Offer

The chance to join a global, reputable, and people-focused organization .

A position of trust and visibility, providing direct support to senior leadership.

A professional and collaborative atmosphere that values initiative and attention to detail.

Competitive compensation and growth opportunities.

Modern offices in central Madrid.

If you are a proactive, detail-oriented professional who thrives in international environments and enjoys working closely with senior leadership, we look forward to meeting you.