Talent Acquisition & Automation Coordinator

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Department : Human Resources

Location : EMEA-Spain

Role Summary

We're looking for a detail-oriented, tech-savvy Talent Acquisition & Automation Coordinator to support our Talent Acquisition (TA) team. This role is ideal for someone who is passionate about recruiting operations and excited to explore how technology—especially AI—can improve efficiency and candidate experience. You'll handle core recruiting tasks like offer letter creation, background checks, and relocation coordination. Beyond that, you'll partner with Global TA Operations to streamline processes, evaluate tools and vendors, and help implement automation and AI solutions that boost productivity. This role supports full lifecycle TA activities for the EMEA region and contributes to projects that modernize and optimize our operations.

Role Expectations

Candidate & Hiring Manager Support

Partner with TA Partners to deliver an exceptional candidate and hiring manager experience.

Prepare accurate offer letters and employment contracts for internal and external candidates.

Operational Coordination

Manage the Employee Referral program.

Oversee vendor processes, including onboarding, PR / PO creation in SAP and Ariba, and contract execution.

Serve as the steward for Talent Acquisition's knowledge management, ensuring all processes and training materials are current and accurate which will enable future AI functionality to make information easily accessible for all Align employees.

Automation & AI Enablement

Identify opportunities for automation within TA workflows (e.g., scheduling, document generation, compliance tracking).

Help implement and maintain AI-driven tools for candidate sourcing, screening, and reporting in collaboration with HRIS teams.

Monitor and report on the impact of automation initiatives.

Compliance & Data Integrity

Maintain accurate and compliant data in applicant tracking system and human resources information systems (Pinpoint and Workday).

Liaise with HR representatives on pre-employment issues and background checks.

Project Support

Contribute to TA projects focused on process optimization and technology adoption.

Provide guidance and support to team members on new tools and processes.

What We're Looking For

Education & Experience

Bachelor's degree in business administration or information technology or equivalent experience.

2–4 years of experience in Talent Acquisition / Human Resources coordination or operations, with exposure to process improvement or HR technology is a plus.

Fluent in English, other languages are a plus.

Technical Skills

Familiarity with ATS and HRIS systems.

Experience with automation tools or AI applications in HR is a strong plus.

Proficiency in MS Office, MS Teams, and SAP / Ariba preferred.

Core Competencies

Strong communication, organizational skills, and attention to detail.

Ability to manage multiple priorities and adapt to changing needs.

Analytical mindset with curiosity for technology and innovation.

Basic understanding of AI concepts or willingness to learn.

Experience working in a collaborative, cross-functional team environment.

Values

Team player and recognize yourself in our company values : Agility – Customer – Accountability.

Applicant Privacy Policy

Review our Applicant Privacy Policy for additional information.

Equal Opportunity Statement

Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Human Resources

Industries

Medical Equipment Manufacturing

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