Administrative Assistant

In a few words

Position : Administrative Assistant

Location : Madrid (On-site)

Experience : Over 4 years in similar roles

Want to know more?

INSUD PHARMA is a leading pharmaceutical company committed to innovation and sustainable development. We operate across the entire pharmaceutical value chain, providing advanced solutions for human and animal health in more than 50 countries, with a diverse and passionate team.

Are you ready to join a team that drives growth and excellence? This opportunity is for you!

What are we looking for?

As an Administrative Assistant in the Business Development department, you will be essential to ensuring the team’s organization and efficiency. Your key responsibilities include :

• Maintaining and updating the Business Development Director’s schedule.
• Managing incoming communications : filtering calls and visits to direct them appropriately.
• Organizing travel arrangements with logistical efficiency.
• Preparing and reconciling the Director’s expenses, liaising with Treasury.
• Coordinating tasks with internal and external personnel as directed by the Director.
• Keeping the department’s documentation well organized and up to date.
• Collaborating with other departments (Supply, QA, Legal, Regulatory, Finance) to resolve operational issues.
• Preparing monthly PowerPoint presentations for the department.
• Placing purchase orders (POs) in SAP.
• Creating reports using Power BI.
• Reviewing contract compliance, including payment terms, Incoterms, and volume clauses.

The challenge!