Dutch Speaking Administrative & Contracting Assistant

Do you have previous experience working in administration, customer service, HR, or back office? Would you like to start or grow your career in a truly multicultural environment?

Our client is looking for an Administrative & Contracting Assistant with strong organizational and interpersonal skills to join their international Shared Services Centre in Barcelona.

Your responsibilities and impact in this role will be :

Support the full contract lifecycle for contractors and freelancers across Europe.

Prepare, review, and manage contracts, ensuring compliance with work permits and certifications.

Gather, review, and manage candidate and client information, ensuring accurate entry into ERP and other systems.

Support onboarding of contractors : guiding them through portals, pay slips, and invoicing procedures.

Handle client invoicing : upload invoices to customer portals, reconcile receivables with candidate bills, and manage self-billing processes.

Identify and solve invoice discrepancies in collaboration with finance and collections teams.

Provide accurate and timely responses to candidate, client, and consultant queries.

Generate reports for business needs (contracts, invoices, reconciliation, etc.).

Collaborate closely with recruitment consultants, payroll, finance, and legal teams to ensure smooth operations.

Perform additional administrative or middle-office ad hoc tasks to support the team.

Skills, qualifications and interests you need to succeed in this role :

You have a native level of Dutch and speak English fluently (German is a strong plus).

You hold a degree in Business Administration or similar (or equivalent experience).

You bring 1–3 years of experience in customer service, HR, back office, billing, or a shared service center environment.

You are confident using Excel and comfortable with systems like Salesforce, Oracle, or other ERP tools.

You are proactive, detail-oriented, and solution-driven with strong problem-solving skills.

You have excellent communication and organizational skills.

You can manage deadlines, adapt to changing priorities, and remain calm under pressure.

You enjoy working both independently and as part of an international team.

What’s in it for you?

Benefits including meal vouchers, pension plan, life insurance, and well-being activities.

Career development opportunities within an international SSC.

A dynamic, multicultural environment with 40+ nationalities represented.

A company with a strong global reputation in administration and shared services.

Start date : ASAP