Personal & Executive Assistant to the CEO with Spanish and English

Are you a resourceful, highly-organized, and detail-oriented professional who thrives in dynamic, fast-paced environments? We are seeking a trusted right hand —a dynamic Personal & Executive Assistant to support the CEO of a fast-growing international tech company based in Barcelona. This hybrid role requires a professional who can anticipate needs, handle complex logistics with ease, and bring order to chaos by seamlessly managing both the CEO's professional and personal worlds.

This is a high-impact, confidential role where you will dedicate approximately 70% of your time to Personal Assistance and 30% to Executive Assistance .

Key Responsibilities :

Executive Support (Approx. 30%)

Gatekeeping & Communication : Proactively filter, triage, and draft responses to the CEO's business emails and correspondence, ensuring only critical matters reach their desk.

Business Calendar Management : Strategic management of the professional calendar, scheduling high-priority meetings across multiple time zones.

Business Travel : End-to-end coordination of complex international business travel, including flights, visas, ground transport, and accommodation.

Personal Support (Approx. 70%)

Personal Logistics : Manage the CEO’s personal calendar, appointments, and daily logistics with absolute discretion.

Personal Travel : Coordinate all personal travel arrangements, reservations, and bookings, often on short notice.

Household & Vendor Management : Liaise with high-end vendors, service providers, and household staff to ensure smooth day-to-day personal operations.

Events & Social : Plan and assist with personal events, social engagements, and family activities.

Errands & Purchases : Handle sensitive personal errands, purchases, and tasks with reliability and strict confidentiality.

Flexibility : Provide flexible support, including occasional availability during evenings or weekends when required.

Core Skills & Experience :

Experience : 3+ years of experience in a Personal Assistant, Executive Assistant, or similar high-level support role.

Organization : Highly organized and meticulously detail-oriented—you thrive on creating efficient systems and never let a ball drop.

Discretion & Adaptability : Flexible, highly discreet, and able to shift gears quickly when priorities change.

Problem-Solver : A proactive, solutions-oriented professional with excellent communication and interpersonal skills.

Language Fluency : Native / Bilingual level of Spanish and Full professional level of English (written and verbal). Ukrainian fluency is a strong plus.

Availability : Able to work on weekends and evenings occasionally to support the CEO’s demanding schedule.

✨ What's On Offer :

Contract : Permanent contract with a full-time schedule.

Remuneration : Competitive remuneration package commensurate with experience.

Hybrid Model : A hybrid working model with 2 days in a beautiful, central Barcelona office.

Culture : Be part of a collaborative, international, and rapidly growing company.

Benefits : Health insurance and access to free mental health support platforms.

Development : Learning & Development budget and time off for your self-development.