Human Resources Coordinator with Italian

The Human Resources Coordinator provides administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.

Position responsibilities :

• Responsible for beginning to end exit process for leavers : ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)
• Absences and leaves : answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
• Learn and assist with employees’ relocations and international transfers processes
• Learn and assist with immigration and work permit visa applications
• Learn and assist with maternity, parental and paternity leave processes
• Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
• Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…
• Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents
• Prepare various documents (agreements, addendums, reference letters, etc.)
• Keep soft and hard employee files up-to-date
• Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
• Educate managers and employees with HRIS (i.e. Workday) usage
• Provide support and assistance in international HR projects
• Perform HR administration and operational support to the HR Departments in different locations
• Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

Essential skills and experience required :