Secretary Admin Assistant

Join to apply for the Secretary Admin Assistant role at Vall d’Hebron Institute of Research (VHIR) - Vall d'Hebron Institut de Recerca.

VHIR offers a vacant position for a Secretary Admin Assistant , to provide administrative and secretarial support to the Directors' Area, in accordance with the values and goals of the institution.

Education and qualifications :

Required :

• Preferably studies in Business Administration or similar, either degree or advanced vocational training (CFGS / FPII).
• Proficiency in Spanish and Catalan (C2) and fluent in English (B2 / C1).

Experience and knowledge :

Required :

At least 5 years of experience performing similar tasks, preferably in medium or large organizations. Experience as an office assistant is valuable but not essential.

Advanced knowledge of Office Package and main email and internet tools.

Excellent internal and external customer service skills.

Strong commitment, proactivity, teamwork, discretion.

Excellent communication, interpersonal, time management, organizational, and problem-solving skills.

Ability to prioritize tasks amidst workloads.

Main responsibilities and duties :

Managing Directors' schedules and agendas proficiently.

Providing professional telephone assistance and communication.

Creating and designing high-quality presentations.

Preparing and organizing documentation for meetings and events.

Planning and coordinating travel arrangements.

Managing contacts database efficiently.

Maintaining physical and digital archives.

Providing administrative support.

Executing additional tasks as assigned by Directors.

Labour conditions :

Full-time position : 40h / week.

Gross annual salary : Remuneration depends on experience and skills. Salary ranges are aligned with our Collective Agreement pay scale.

Contract : Six-month interim with the possibility of a permanent role upon successful completion.

What we offer :

Incorporation into Vall d’Hebron Research Institute (VHIR), a public sector institution promoting biomedical research, innovation, and teaching at Vall d'Hebron University Hospital, Barcelona's largest hospital and part of the Catalan Institute of Health (ICS).

A highly dynamic scientific environment with ongoing biomedical projects.

Continuous learning and responsibilities within a stimulating work environment.

Individual training opportunities.

23 holidays + 9 personal days.

Flexible Remuneration Program (dining checks, health insurance, transportation, etc.).

Corporate Benefits platform offering discounts on travel, culture, technology, gastronomy, sports, and more.

Wellbeing activities to promote health.

Deadline to apply : 06-07-2025

VHIR values equality and diversity, ensuring inclusion and equal opportunity in all aspects of employment regardless of gender, civil status, family status, sexual orientation, gender identity / expression, religion, age, disability, or ethnicity.

Seniority level :

Mid-Senior level

Employment type :

Full-time

Job function :

Administrative

Research Services

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