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Administrative Assistant

Administrative Assistant

2Eyes VisionMadrid, Comunidad de Madrid, Spain
Hace 14 días
Descripción del trabajo

At 2EyesVision we CREATE, DEVELOP, AND MANUFACTURE the most innovative technologies in ophthalmology to make easier the lives of both eye care professionals and their patients. We have proudly commercialized SimVis Gekko and are currently developing additional products.

SimVis Gekko is the most advanced technology for prescribing multifocal corrections, which has generated great expectation and demand in the international market, being one of the main novelties in the ophthalmology sector worldwide.

Here, you will join a diverse, talented, and innovative team with the GOALS of improving patients’ vision, bringing SimVis Gekko to clinics around the world, and globally expanding sales of a product with broad projection in the Ophthalmology market. We are located in Tres Cantos, a technological hub in the outskirts of the magnificent and vibrant city of Madrid, Spain.

Role

We are looking for a project assistant to provide general support in all areas of the company, with special emphasis on the sales and production areas.

An ideal candidate will have customer service orientation and interpersonal communication skills. You will enjoy the dynamic, fast-paced environment of a start-up and will not be limited to the functions of your position, participating and contributing to all areas as required.

You will work alongside the entire team and share all your experience and expertise. As a startup, we need a versatile individual with a desire to grow and transform within the company.

Responsibilities :

Sales & Marketing Area :

  • Assist in CRM maintenance, distribution of mailing lists and emails to existing and prospective customers.
  • Provide information and assistance to clients.
  • Assist in the preparation of presentations and commercial reports.
  • Maintain an organized and updated archive of commercial documents and records.
  • Support event and conference logistics.
  • Update promotional and marketing materials and manage their printing.

Production and Logistics :

  • Handle logistics tasks, including packaging and order preparation.
  • Shipment, documentation, and customs management and tracking.

    • Quality System and Regulatory :

  • Assist with procedures and standards compliance.
  • Support quality control tasks, ensuring products and services meet established standards.

    • Office support :

  • Contribute to making our office the best possible environment for everyone in the company.
  • Organize and coordinate travel, including transportation and accommodation bookings.
  • Purchasing and communication with suppliers.
  • Handle documentation and archiving.
  • Coordinate and schedule meetings and appointments and update the calendar.

    • Requirements :

  • Education in administration or equivalent.
  • Fluent in English (writing & speaking) B2 minimum.
  • Advanced level on Microsoft Office (Excel, Word, PowerPoint, SharePoint).
  • Attention to detail; ensuring accuracy at work.
  • Problem-solving skills.
  • Ability to follow and generate instructions & protocols.
  • Ability to adapt to new situations and work in different fields.
  • Excellent interpersonal and communication skills.
  • Ability to work as a team member, collaboratively and positively.
  • Adjustment to change, resetting of priorities, time management skills, resourcefulness, initiative.

    • Benefits

  • Full-time position, office-based in Tres Cantos (Madrid).
  • Continuous learning, training activities and professional development opportunities.
  • Joining an expanding company with a multidisciplinary team and international projection, with whom you will learn, grow and have fun.
  • Flexible and inclusive work environment. At 2EyesVision we welcome everyone.
  • Opportunity to make a meaningful impact on patient care in Ophthalmology.
  • Immediate start date – negotiable.

    • Please submit your application – motivation letter, CV, and list of references – electronically to [email protected]

    Please include in the subject line “Job Offer – Project Assistant”

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