Executive Assistant Empleos en Spain

Job Description Summary

The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

About the Role :

The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

Location : Barcelona, Spain #LI-Hybrid

Responsibilities :

Your responsibilities will be but are not limited to :

• Serve as the primary contact for the CFO Operations, managing and prioritizing communications including meetings, phone calls, and other requests, ensuring optimal time management.
• Provide high-level administrative support to senior leaders within the Finance Management Team.
• Manage complex calendars, organize meetings, and coordinate appointments across time zones.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Handle sensitive and confidential information with professionalism and discretion.
• Plan and coordinate domestic and international travel for the CFO Operations, managing travel itineraries, accommodations, expenses, and transportation arrangements.
• Support the preparation of presentations, financial reports, and documentation as needed.
• Liaise with internal and external stakeholders, fostering strong relationships across the organization.
• Manage correspondence, prioritizing emails and communications for senior leaders.
• Organise and coordinate team events, workshops, and off-site meetings.

Minimum requirements :

Desirable for the role :

Why Novartis :

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

Benefits and rewards :

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally.

Commitment to Diversity & Inclusion :

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation :

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

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