Project Coordinator

Who we are…

Quartzelec is an independent, multi-disciplined service provider, proudly employing over 600 people in the UK and internationally, with a turnover exceeding £90 million.

We specialise in contracting and rotating machine services, with over 100 years of engineering expertise in the repair, maintenance and life extension of motors and generators. Our strategic global presence allows us to meet the unique needs of our clients across multiple sectors.

We take pride in being an engineering authority while empowering our employees with autonomy, responsibility and ownership in their roles.

The Opportunity

This role leads the coordination and planning of Project and Office activity for Quartzelec Spain. You will ensure effective project delivery from enquiry to completion, with a strong focus on customer service, financial control and operational efficiency.

You will also support the Operations Manager with day-to-day management, administration and coordination with internal and external stakeholders to help maintain seamless operations.

Key Responsibilities…

• Manage and maintain the internal system for incoming quotation and tender requests
• Prepare quotations and tenders alongside the Sales team, ensuring professional and accurate content aligned with Quartzelec standards
• Ensure all quotations are submitted in a timely and efficient manner
• Liaise with the Sales team regarding the status of quotations and tenders
• Plan and coordinate projects, ensuring availability of resources, materials and equipment
• Coordinate logistics, subcontractors and PRL / site access documentation
• Create and monitor project schedules, ensuring adherence to delivery requirements
• Purchase project parts and arrange shipment to correct site locations, including shipping documentation
• Communicate with suppliers and support commercial negotiations
• Assist with invoicing and debt management
• Conduct contract reviews and cost-to-complete forecasts
• Liaise professionally with internal and external customers to ensure effective project delivery
• Set up and maintain contract files and documentation
• Ensure work instructions and MS / RA are issued as needed
• Ensure operational and progress reports are submitted in a timely manner
• Support the Operations Manager with daily coordination and administration tasks
• Maintain excellent quality and safety standards at all times

Qualifications, Experience & Personal Attributes

Why Quartzelec?

We offer a distinctive working experience where your contribution genuinely matters. You will play a key role in delivering high-quality engineering projects while developing your own professional growth.