Internal Controls Administrator

The Internal Controls Administrator is responsible for the ongoing monitoring and administration of the company’s internal control system (ICS) tool, ensuring the documentation remains up-to-date, accurate, and compliant with organizational standards. This role involves conducting random reviews to assess the quality of internal control documentation, ensuring control owners are following procedures, and collaborating with cross-functional teams to verify that controls are operating effectively and remain relevant. The ideal candidate will be highly organized, detail-oriented, and proactive in identifying gaps or inefficiencies in the control framework.

Key Responsibilities :

ICS Tool Administration :

Oversee the operation and maintenance of the internal control system (ICS) tool, ensuring all controls and documentation are accurately recorded and updated.

Administer user access, permissions, and settings within the ICS tool, ensuring proper data integrity and security.

Documentation Management :

Regularly review and monitor internal control documentation to ensure it is complete, accurate, and aligned with current processes.

Conduct random reviews and assessments of control documentation quality to verify that it meets established standards.

Work closely with control owners to ensure timely updates to documentation, addressing any gaps or discrepancies.

Control Execution Monitoring :

Collaborate with control owners and departments to confirm that all controls are executed as designed, and in a timely and consistent manner.

Ensure control execution is tracked accurately within the ICS tool, and that any deviations or issues are promptly addressed.

Provide follow-up and support to control owners in completing outstanding tasks and ensuring compliance.

Cross-Functional Collaboration :

Partner with various functions (e.g., Finance, IT, Operations) to confirm that internal controls are still valid, relevant, and aligned with current business operations and regulatory requirements.

Work with different departments to identify any potential changes in processes or risks that may require adjustments to existing controls.

Continuous Improvement :

Identify areas for improvement in internal control processes, both within the ICS tool and across the broader control framework.

Recommend improvements to enhance the effectiveness and efficiency of control execution and documentation practices.

Reporting and Communication :

Prepare and distribute regular reports to management on the status of internal control execution, quality of documentation, and any issues or areas of concern.

Assist with the preparation of documentation for internal and external audits, ensuring all controls are adequately represented.

Training and Support :

Provide guidance and training to control owners and other relevant personnel on ICS tool usage, control documentation standards, and best practices.

Serve as a point of contact for inquiries regarding the internal control system and its processes.

Qualifications : Education :

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Relevant certifications (e.g., CIA, CISA) are a plus.

Experience :

Minimum of 2-4 years of experience in internal controls, risk management, or auditing, ideally in a corporate or financial services environment.

Experience with internal control systems (ICS) tools or software is highly desirable.

Familiarity with control frameworks (e.g., COSO, SOX) is preferred.

Skills :

Strong knowledge of internal control processes, documentation standards, and monitoring techniques.

Excellent organizational skills and attention to detail, with a focus on ensuring accuracy and completeness.

Strong communication and interpersonal skills, with the ability to work effectively across departments.

Proficiency in Microsoft Excel and other relevant software applications. Experience with control management tools is a plus.

What do we offer? :

Hybrid Work Model : Flexibility to work from home and in the office, according to the policy, helping you achieve a healthy work-life balance.

Ticket Restaurant : Enjoy a daily meal allowance to support your well-being.

Flexible retribution : Kindergarten & Transport

30 Labor Days of Holidays : Ample time off to relax and recharge.

Language Lessons : Access to language lessons to help you grow both personally and professionally.

Medical Insurance : 60% company-subsidized medical insurance for employees, with the option to extend coverage to family members at a highly competitive rate.

Open and Modern Office Environment : Work in a collaborative, innovative, and comfortable space designed for your success.