Assistant / Executive Assistant to CEO

Celestica Valencia is seeking a highly organized and proactive Executive Assistant to cover a medical leave with an estimated duration of 6 months. The selected candidate will be a core pillar in the administrative and logistical support for the General Manager and the leadership team, customer experience management (Customer Care and Branding), and support for the Human Resources team and overall office administration.

If you are a problem-solver with excellent communication skills and proficiency in management and office tools, this is an opportunity to prove your value in a demanding and international corporate environment.

This role will report to the Site General Manager.

Management of the meetings calendar for the General Manager and the leadership team.

Management and processing of travel requests and expense settlements using the SAP Concur tool.

Coordination of urgent documentation shipments via courier and postal mail.

Order, File, and Invoice Management for various services (e.g., Merchandising, office supplies, catering services, memberships) using SAP and IVALUA.

Customer Care and Visitor Management

Comprehensive management of on-site visitors

Maintenance of visitor files (Drive) and updates to Visitor Management procedures on the Intranet.

Site Branding

Collaboration with the corporate and facility maintenance team to ensure alignment with brand standards.

Management of internal communications

Management of internal communications

HR and Office Services Support

Management of time attendance.

Organization and Planning

Strong organizational and time management skills, ability to manage multiple tasks simultaneously, and prioritize effectively.

Accuracy in handling documentation, invoices, and expense settlements.

Language

English (oral and written) proficiency is mandatory.

Knowledge of the German language will be considered a plus.

Qualifications

Proven experience in a similar role such as Executive Assistant, Management Assistant, or Multifunctional Administrative Support.

Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel).

Advanced experience in Google Workspace and calendar management tools.

Experience with travel and expense management systems (SAP).

Knowledge or experience with order and invoicing management systems (SAP).

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